CLINTON CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING

Secondary Media Center
October 25, 2022
5:30pm

 Please note that our agendas are available only online - there will no longer be paper copies available at the meeting. 

Board of Education Principles of Governance

General Expectations of the Board of Education 

What does the School Board Do?

New York State School Boards Association Fact Sheet to find out why our strategic school board members are an essential part of our community 

 Note that we are now in person for our meetings.

1. CALL TO ORDER 

2. PLEDGE OF ALLEGIANCE

3. READING OF THE MISSION STATEMENT

Clinton Central School proudly educates and empowers all students to realize their potential in becoming thoughtful, empathetic and contributing members of  global society.

4. OATH OF OFFICE

5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF    
            
A.  Superintendent’s Report

-   School Board Recognition
-   Capital Project Presentation
-   Hall of Distinction
-   Grade 3-8 Assessment Data 
-   Building Level Goals

6. PUBLIC COMMENT

The Board encourages public comment on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

7. STANDING RESOLUTIONS (CONSENT AGENDA)

Approval of the following items:

A. Agenda and Any Additions to the Agenda for October 25, 2022

B. Minutes from the Regular Meeting held on September 27, 2022   Draft Minutes for 9/27/22

C. Summary Treasurer’s Report for September 2022   Summary Treasurer's Report  

D. Treasurer’s Report for September 2022   Treasurer's Report
                        
E. Executive Summary for September 2022   Executive Summary
  
F. Revenues/expenditures by Month    Revenues/expenditures by Month
 
G. Extra-classroom Treasurer’s Report for September  2022    Extra-classroom Treasurer's Report
 
H. Committee on Preschool Special Education (CPSE) and Committee on Special Education (CSE) Report:  (Exhibit #7)

I.   Updated List of Substitute and Supervisory Personnel    (Exhibit #8)                                              

8. COMMTTEE/LIAISON REPORTS

A. Committee Reports
1. Facilities Committee – Ms. Erica Shaw

B. Liaisons
1. CCSD Foundation- Ms. Erica Shaw
2. PTA – Dr. Lyndsey Bauer
3. SBI – Ms. Melinda Leising

9. NEW BUSINESS

A. Policy 

1. BE IT RESOLVED that draft policy #5152, Admission of Non-resident Students, be adopted.   Draft Policy #5152
NOTE: This is the second reading and adoption.

B. SEQR RESOLUTION

WHEREAS, the Clinton Central School District (the "District") seeks to undertake a district wide construction/renovation project to update and upgrade its current facilities, including, but not limited to the following:

District wide construction/ renovations, including, but not limited to, construction of a synthetic turf field with lights and spectator seating adjacent to the High School at what is referred to as Atrium Field, other site improvements include paving and athletic field upgrades to existing facilities. Major renovations and improvements within all district buildings and grounds, including, but not limited to, updating libraries and kitchen at the elementary school, as well as construction of an elevator and improvements to the mechanical and electrical systems and lighting upgrades to LED fixtures, and a stand-by generator at the Elementary School.

WHEREAS, the State Environmental Quality Review Act ("SEQRA") and the regulations thereunder require the Board to undertake a review of the potential environmental impacts, if any, associated with the project before approving same; and

 WHEREAS, this project is an Unlisted action within the meaning of SEQRA; and

WHEREAS, on September 15, 2022 a notice was transmitted to all involved agencies of the Board's desire to act as lead agency with respect to the environmental review of the proposed Project; and

WHEREAS, no agency has objected to the designation of the Board as lead agency with respect to the environmental review of the proposed Project; and

WHEREAS, 6 NYCRR Section 617.7 requires a lead agency to issue a written determination of significance with respect to any proposed Unlisted action;

WHEREAS, the Board has carefully considered the nature and scope of the proposed Project, as prepared by the District's architect and as set forth in the Full Environmental Assessment Form prepared with respect to such action, and makes the following determinations:

1. The proposed action involves district side construction/ renovations, including, but not limited to:

Construction of a synthetic turf field with lights and spectator seating adjacent to the High School at what is referred to as Atrium Field, other site improvements include paving and athletic field upgrades to existing facilities. Major renovations and improvements within all district buildings and grounds, including, but not limited to, updating libraries and kitchen at the elementary school, as well as construction of an elevator and improvements to the mechanical and electrical systems and lighting upgrades to LED fixtures, and a stand-by generator at the Elementary School.

2. The proposed action is classified under SEQRA as an Unlisted action within the meaning of 6 NYCRR §617.2(ak).

3. Upon consideration of the action, review of the Full Environmental Assessment Form, the criteria contained in 6 NYCRR 617.7, and all other supporting information, the Board
identifies the following relevant areas of environmental concern, as set forth hereafter, and analyzes whether the proposed action may have a significant adverse impact on the environment.

4. The development and use of the property will have a small impact upon land which will be mitigated during construction.

5. The proposed development and use of the property will not  adversely impact geological features which will be mitigated during construction.

6. The proposed development and use of the property will have a small impact on surface water which will be mitigated during construction.

7. The proposed development and use of the property will not adversely impact ground water.

8. The proposed development and use of the property will have a small impact upon flooding which will be mitigated during construction.

9. The proposed development and use of the property will not adversely impact air quality.

10.The proposed development and use of the property will not adversely impact the habitat of native plants and animals.

11.The proposed development and use of the property will not adversely impact nearby agricultural resources.

12.The proposed development and use of the property will not adversely impact aesthetic resources.

13.The proposed development and use of the property will not adversely impact historic or archeological resources.

14.The proposed development and use of the property will not adversely impact open space and recreation areas.

15.The proposed development and use of the property will not adversely impact critical environmental areas, either onsite or nearby.

16.The proposed development and use of the property will have no impact on transportation.

17. The proposed development and use of the property will not adversely impact energy.

18.The proposed development and use of the property will have a minimal impact upon aesthetics, noise, odor and light during the period of construction. Mitigation measures will be undertaken during the period of construction in accordance with applicable rules and regulations.

19.The proposed development and use of the property will not adversely impact human health.

20.The proposed development and use of the property is consistent with community plans.

21.The proposed development and use of the property is consistent with community character.

NOW, THEREFORE, BE IT RESOLVED, that the Board finds and concludes that the proposed action is Unlisted within the meaning of 6 NYCRR 617.2(ak); and it is further

RESOLVED that the Board hereby declares itself lead agency with respect to the environmental review of the proposed project; and it is further

RESOLVED, that upon consideration of the foregoing, the Board finds and concludes that the proposed action will not result in any significant adverse impacts to the environment; and is further

RESOLVED, that the Board hereby issues a Negative Declaration with respect to the proposed action; and it is further

RESOLVED, that the Board hereby authorizes and directs the Interim Superintendent or his designee to file this Negative Declaration with the appropriate parties and agencies.  Declaration
                                                                                                                                                                                                                                                  
C. RESOLUTION DATED OCTOBER 25, 2022 

RESOLUTION OF THE BOARD OF EDUCATION OF THE CLINTON CENTRAL SCHOOL DISTRICT, ONEIDA COUNTY, NEW YORK AUTHORIZING A SPECIAL DISTRICT MEETING ON DECEMBER 13, 2022 FOR THE PURPOSE OF VOTING ON A PROPOSITION FOR THE RECONSTRUCTION, RENOVATION AND IMPROVEMENT OF SCHOOL DISTRICT FACILITIES. 

WHEREAS, the Clinton Central School District (the “District”) is considering undertaking the reconstruction, improvement, rehabilitation, repair, furnishing and equipping of the Clinton Elementary School, the Clinton Middle School and the Clinton High School buildings and grounds, including site work, athletic field improvements, and construction of a synthetic turf field with lights and spectator seating adjacent to the High School, at an estimated total maximum cost not to exceed $18,045,000 (collectively, the “Project”); and
WHEREAS, the Board of Education of the District (the “Board of Education”) seeks authorization of the duly qualified voters of the District to undertake the Project. 
NOW, THEREFORE, be it resolved by the Board of Education as follows:

Section 1. The Board of Education has previously determined that the Project constitutes an “Unlisted Action” pursuant to Section 6 NYCRR Part 617 of the Regulations of the Department of Environmental Conservation of the State of New York (the “Regulations”) adopted pursuant to Article 8 of the Environmental Conservation Law, as amended (the “SEQRA Act”) and issued a negative declaration under the SEQRA Act. No further environmental investigation under the SEQRA Act and Regulations is required. 

Section 2. The Board of Education hereby calls a Special Meeting of the District to be held on Tuesday, December 13, 2022 at the Clinton Central School Performing Arts Complex Lobby located at 75 Chenango Avenue, Clinton, New York, on which date and at which time the polls shall be open between the hours of 12:00 a.m. and 8:00 p.m., local time, for the purpose of voting on the following proposition:

Proposition One

Reconstruction/Renovation/Improvement of School District Facilities

Shall the Board of Education (the “Board of Education”) of the Clinton Central School District (the “District”) be authorized to reconstruct, improve, rehabilitate, repair, furnish and equip the Clinton Elementary School, the Clinton Middle School and the Clinton High School buildings and grounds, including site work, athletic field improvements, and construction of a synthetic turf field with lights and spectator seating adjacent to the High School, at a combined maximum estimated cost of $18,045,000; to withdraw $3,000,000 from the District’s Capital Reserve Fund to pay a portion of said costs; and to raise the sum of $15,045,000 by the levy of a tax upon the taxable property of the District, to be collected in annual installments as provided in Section 416 of the Education Law, which tax may be offset by New York State aid available therefor; and, in anticipation of such tax, shall the District be authorized to issue obligations of the District up to a maximum principal amount of $15,045,000?

Section 3. The District Clerk is hereby authorized and directed to cause the following “Notice of Special Meeting of the Clinton Central School District” to be published in the Rome Sentinel and The Waterville Times, two newspapers having general circulation within the District, once each week, for four (4) weeks, within the seven (7) weeks preceding said Special District Meeting, the first publication to occur not sooner than October 25, 2022 and not later than October 29, 2022, in accordance with the provisions of Sections 2007 and 2004 of the New York Education Law; provided, however, that the District Clerk is hereby authorized, without further Board of Education action, in her discretion, in consultation with the District’s legal counsel, to make non-substantive, technical amendments to the “Notice of Special District Meeting” as from time-to-time deemed necessary and to assure compliance with applicable law.

NOTICE OF SPECIAL MEETING OF THE CLINTON CENTRAL SCHOOL DISTRICT

PLEASE TAKE NOTICE that a Special Meeting of the Clinton Central School District, Oneida County, New York (the “District”) will be held on Tuesday, December 13, 2022 between the hours of 12:00pm. and 8:00 p.m. in the Clinton Central School Performing Arts Complex Lobby, 75 Chenango Ave, Clinton, New York for the purpose of voting by paper ballot on the following proposition:

Proposition One

Reconstruction/Renovation/Improvement of School District Facilities

Shall the Board of Education (the “Board of Education”) of the Clinton Central School District (the “District”) be authorized to reconstruct, improve, rehabilitate, repair, furnish and equip the Clinton Elementary School, the Clinton Middle School and the Clinton High School buildings and grounds, including site work, athletic field improvements, and construction of a synthetic turf field with lights and spectator seating adjacent to the High School, at a combined maximum estimated cost of $18,045,000; to withdraw $3,000,000 from the District’s Capital Reserve Fund to pay a portion of said costs; and to raise the sum of $15,045,000 by the levy of a tax upon the taxable property of the District, to be collected in annual installments as provided in Section 416 of the Education Law, which tax may be offset by New York State aid available therefor; and, in anticipation of such tax, shall the District be authorized to issue obligations of the District up to a maximum principal amount of $15,045,000?

NOTICE is also given that the District has established personal registration of voters. Therefore, only registered voters, who are legally “qualified” to vote, may vote in the Special District Meeting on December 13, 2022.  To be a “qualified voter”, a person must be a citizen of the United States, at least 18 years of age, and a legal resident of the District for a period of thirty (30) days immediately prior to December 13, 2022.  To be properly registered to vote, persons seeking to vote must:

1. register to vote by December 5, 2022 with the District at the place and time specified below; or

2. previously have registered with the District; or

3. be currently registered with the Oneida County Elections Board to vote in general elections, pursuant to the provisions of Article 5 of the Election Law.

Voter Registration:  For those “qualified voters who are not yet “registered” to vote, the District has authorized continuous registration of qualified voters in the Superintendent’s Office of the School District, 75 Chenango Avenue, Clinton, New York, until December 5, 2022, between the hours of 8:00 a.m. and 4:00 p.m., at which time any qualified voter who appears personally will be entitled to have his or her name placed on the District’s Register. 

The register of voters prepared pursuant to Section 2014 of the Education Law will be filed in the Office of the Clerk of the School District at the Superintendent’s Office and will be open for inspection by any qualified voter of the District between the hours of 8:00 a.m. and 4:00 p.m., prevailing time, from December 8, 2022 through December 13, 2022, except Sunday, December 11, 2022.

Polling Place: The location where the vote will take place is as follows:

Clinton Central School Performing Arts Complex Lobby
75 Chenango Avenue
Clinton, New York

Qualified voters may vote at the aforesaid polling place.  Directions to this polling place and/or to the place where voter registration shall occur may be obtained from the Office of the District Clerk during regular office hours.  

NOTICE is also given that qualified voters of the District may obtain applications for an absentee ballot from the Office of the District Clerk between the hours of 8:00 a.m. and 4:00 p.m., Monday through Friday, except holidays. A completed absentee ballot “application” must be received by the District Clerk at least seven (7) days before the December 13, 2022 vote (i.e., by December 6, 2022) if the absentee ballot is to be mailed to the voter, or the day before the December 13, 2022 vote (i.e., December 12, 2022) if the absentee ballot is to be delivered personally to the voter.  No absentee voter’s “ballot” will be canvassed, unless it is received in the office of the District Clerk by 5:00 p.m. on December 13, 2022, the day of the vote.  In accordance with Section 2018-a(6) of the Education Law, a listing of all persons to whom an absentee ballot is issued will be available for public inspection in the Office of the District Clerk during regular office hours until the day of the vote.  Any qualified voter may, upon examination of such list, file a written challenge of the qualifications as a voter of any person whose name appears on such list, stating the reasons for such challenge. Such written challenge shall be transmitted by the District Clerk to the inspectors of election on the date of the vote.

NOTICE is further given that military voters who are not currently registered may apply to register as qualified voters of the District.  Military voters may request an application to register as a qualified voter from the District Clerk.  Military voter registration application forms must be received in the Office of the District Clerk no later than 5:00 p.m. on November 17, 2022.  In order for a military voter to be issued a military ballot, the District must have received in the office of the school district clerk a valid ballot application no later than 5:00 pm on November 17, 2022. A military voter may designate a preference to receive a military voter registration, military ballot application or military ballot by mail, facsimile transmission or electronic mail in their request for such registration, ballot application, or ballot. Such designation shall remain in effect until revoked or changed by the military voter.  Ballots for military voters shall be mailed, or otherwise distributed, no later than November 18, 2022.

 PLEASE TAKE FURTHER NOTICE that the Board of Education of the District has previously determined that the Project constitutes an “Unlisted Action” pursuant to Section 6 NYCRR Part 617 of the Regulations of the Department of Environmental Conservation of the State of New York (the “Regulations”) adopted pursuant to Article 8 of the Environmental Conservation Law, as amended (the “SEQRA Act”) and issued a negative declaration under the SEQRA Act. No further environmental investigation under the SEQRA Act and Regulations is required.

D. RESOLUTION

WHEREAS, the Clinton Central School District (the “District”) has a need for a school  bus for a period commencing on September 1, 2022 and expiring on January 31, 2023;     and

WHEREAS, New York Bus Sales LLC, has agreed to offer a 2012 Blue Bird BBCV school bus (the “School Bus”) in exchange for Two Thousand Dollar ($2,000) per month; and

WHEREAS, the Board of Education has had the opportunity to review the lease agreement, and attorneys for the District have reviewed and approved the agreement as to form; and

WHEREAS, the lease is authorized under the terms of Education Law §1709 (25), and appears to be in the best interest of the District. 

NOW, THEREFORE, the Board of Education of the Clinton Central School District resolves as follows:

1. The lease of the aforesaid School Bus from New York Bus Sales LLC in exchange for Two Thousand Dollar ($2,000) per month for a period commencing on September 1, 2022 and expiring on January 31, 2023 is hereby ratified and approved.

2. The Superintendent or his designee is directed and authorized to execute the lease agreement with New York Bus Sales LLC, and to take all steps necessary to give full force and effect to its terms.

3.This Resolution is effective immediately, retroactive to September 1, 2022.   School Bus Lease
            
E. BE IT RESOLVED that the Board of Education accepts a donation from the Edwin J. Wadas Foundation to support the 2022-2023 Clinton Warriors girls ice hockey team.   (Exhibit #12)
                       
   

F.  BE IT RESOLVED that, upon the recommendation of the Interim Superintendent, in accordance with Board Policy #6150, the attached 2022-2023 line item budget transfers, be approved.   Transfer Item 

10. OTHER

A. BE IT RESOLVED that, upon the recommendation of the Interim Superintendent of Schools, the proposed 2023-2024 budget development calendar be approved.   2023-2024 Budget Calendar                          
                       
11. PUBLIC COMMENT

12. PERSONNEL

A. BE IT RESOLVED that the resignation of Laura Harvey from the full time civil service position of aide effective August 31, 2022, contingent upon her appointment to the one-year position of teaching assistant, be accepted.   (Exhbit #15)

B. BE IT RESOLVED, that the Board of Education hereby appoints Laura Harvey to serve in a limited term, non-probationary or tenure appointment as a licensed teaching assistant for the 2022-2023 school year, to be compensated at (.45) 1BA in accordance with the current CTA agreement, beginning September 1, 2022 and ending no later than June 30, 2023 and;

BE IT FURTHER RESOLVED that the Board of Education approves the terms of a signed waiver agreement by and between Laura Harvey, the District and the Clinton Teachers Association, stipulating and confirming that the individual is not being appointed to a probationary position as a licensed teaching assistant, and hereby waives any right to a probationary appointment to this position.   (Exhibit #16)

C. RESOLUTION AMENDING PRIOR PROBATIONARY APPOINTMENT OF TEACHER TO REFLECT CREDIT FOR A PRIOR TENURE AWARD
 
BE IT RESOLVED, that the Board of Education of the Clinton Central School District, pursuant to Section 2509 of the Education Law and in compliance with Part 30.3 of the rules of the Board of Regents, upon the recommendation of the Interim Superintendent, does hereby amend its earlier September 27, 2022 resolution approving the appointment of Alicia Castle to the position of elementary teacher as follows:

Alicia Castle, 102 Utica Street, Clinton, NY 13323, who holds a Level I Teaching Assistant certification is hereby appointed to the position of Teaching Assistant, for a reduced probationary period of three (3) years in the Teachng Assistant tenure area, to commence September 1, 2022 and to expire on August 31, 2025 (unless extended in accordance with law); except to the extent required by the applicable provisions of Education Law § 3014, in order to be granted tenure, the appointee must receive composite or overall annual professional performance review ratings pursuant to Education Law § 3012-c or § 3012-d of either effective or highly effective in at least two of the three preceding years, and if the appointee receives an ineffective composite or overall rating in the final year of the probationary period she shall not be eligible for tenure at that time. Said shortened probationary period reflects Ms. Castle’s Jarema credit earned during the 2021-2022 school year. The remainder of the Board’s September 27, 2022 resolution, except as modified herein, continues without change.

D. BE IT RESOLVED that, upon the recommendation of the Interim Superintendent of Schools, the following coaching appointments for the 2022-2023 school year, pending team formation, to be compensated in accordance with Article 14 of the CTA contract or other agreements/understandings between the District and CTA, be approved.   (Exhibit #17)

E. BE IT REOLVED that, upon the recommendation of the Interim Superintendent of Schools, the unpaid family care leave for Mallory Faffley, health teacher, on or about February 1, 2023 through March 28, 2023, be approved.  (Exhibit #19)

F. BE IT RESOLVED that, upon the recommendation of the Interim Superintendent of Schools, the appointment of the following teachers to the position of Teacher Mentor for the 2022-2023 school year, at a stipend as indicated, in accordance with Article 27 of the current CTA agreement, be approved.  (Exhibit #19)                                                                                  

Kelly Landry               Elementary School       $1000
Nicole Goodelle          Middle/high School      $1000 

13.    QUESTIONS BY THE BOARD OF EDUCATION

14.    EXECUTIVE SESSION AND ADJOURNMENT

Information Regarding Executive Sessions

The Board of Education may hold executive sessions at which only the members of the Board or persons invited by the Board shall be present. However, the executive session is only available for the purpose of discussion, and except as the law allows, formal action must be taken in an open session.

Executive sessions can be requested by any member of the Board or the Superintendent of Schools.

A Board member must make a motion during an open meeting to convene in executive session.  Upon a majority vote of its members, the Board may convene in executive session at a place which the Board President or said members may designate within the District to discuss the subjects enumerated below. 

The Board returns to regular session after executive session and may or may not take further action in public before adjournment.

Matters which may be considered in executive session are:

1. matters which will imperil the public safety if disclosed;
2. any matter which may disclose the identity of a law enforcement agent or informer;
3. information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed;
4. discussions regarding proposed, pending or current litigation;
5. collective negotiations pursuant to Article 14 of the Civil Service Law (the Taylor Law);
6. the medical, financial, credit or employment history of a particular person(s) or corporation, or matters leading to the appointment, employment, promotion,  demotion, discipline, suspension, dismissal or removal of a particular person or corporation;
7. the preparation, grading or administration of examinations; and
8. the proposed acquisition, sale, or lease of real property or the proposed acquisition of securities, or sale or exchange of securities, but only when publicity would substantially affect the value thereof.