Clinton Central School District

CLINTON CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING 

October 26, 2021
Secondary Media Center
5:30pm 

Agenda Annotation by Dr. Steve Grimm - in maroon text

 Please note that our agendas are available only online - there will no longer be paper copies available at the meeting. 

Board of Education Principles of Governance

General Expectations of the Board of Education 

What does the School Board Do?

New York State School Boards Association Fact Sheet to find out why our strategic school board members are an essential part of our community 

 Note that we are now in person for our meetings. This meeting will take place in the high school cafeteria. Masks are required.

 Slide deck will be inserted here prior to the meeitng.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. READING OF THE MISSION STATEMENT

Clinton Central School proudly educates and empowers all students to realize their potential in becoming thoughtful, empathetic and contributing members of a global society.

4. PUBLIC TO BE HEARD

The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF             

A. Bright Spot

- School Board Recognition
- Administrators Reports
- Athletics Update
- Other

B. Superintendent’s Report

-   Building-Level State and Local Assessment Results High School Report

Each of the principals will give a presentation on the data they will be using to develop the strategic plans that they have been working on for this year.  We will recieve those presentations at the next meeting in November.  The middle and elementary information will be revealed at the meeting, while the high school report is included above at this time.

-  Leaders Team Studying Equity-Focused School Leadership

I will briefly discuss the book study in which we are participating.

-  Professional Development Plan (PLP)

This is an opportunity to ask any additional questions about the plan that was presented at the last meeting and will be acted on later in this meeting.

-   Standards Based Report Card

This will be a presentation on the new Standards Based Report Card being implemented in the elementary school.  This is high quality work that has occurred at the elementary school as a result of collaboration, research-based best practices, and hard work.  We will even be revealing some excellent parent resources just in time for parent-teacher conferences.

-   Other
 

6. STANDING RESOLUTIONS (CONSENT AGENDA)

The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.
Approval of items 6A through 6K:

A. Agenda and Any Additions to the Agenda for October 26, 2021                   

B. Minutes from the Regular Meeting held on September 28, 2021  Draft Minutes for 09/28/21

C. Internal Claims Auditor Report  Internal Claims Auditor Report

D. Summary Treasurer’s Report for September  2021  Summary Treasurer's Report

E. Treasurer’s Report for September 2021 Treasurer's Report

F. Executive Summary for September 2021  Executive Summary

G. Revenues/expenditures by Month  Revenues/expenditures by Month

H. Extra-classroom Treasurer’s Report for August 2021 Report for August

I. Extra-classroom Treasurer’s report for September 2021 Report for September

J. Committee on Preschool Special Education (CPSE) and Committee on Special Education (CSE) Report:  (Exhibit #9)

K. Updated List of Substitute and Supervisory Personnel   (Exhibit #10)

In order for someone to be employed by the district, they need to be approved by the Board of Education.  Most have contracts either collectively or individually; however, there are other cases.  This master list allows the Board to see the many different people that are approved, mostly as substitutes, chaperones, and EMTs etc., and it gets updated from time to time.

7. COMMITTEE/LIAISON REPORTS

A. Committee Reports
1. Policy Committee – Dr. Luke Perry

B. Liaisons

1. CCSD Foundation – Ms. Mary Lou Lauchert
2. School Board Institute – Ms. Megan Burdick

8. NEW BUSINESS

8A. Policy

The Policy Committee meets separately from the board and performs the work necessarily to analyze, review, and update the policies that govern the operations of the school district.  All of the district policies can be found here:  District Policies and the policy regarding policy development can be found here:  2140 Policy Development, Adoption, Implementation, and Review

First Reading:

1. BE IT RESOLVED that draft policy #8130, School Safety Plans and Teams, be adopted.   Draft Policy #8130

NOTE: This is the first reading. No action necessary.

2. BE IT RESOLVED that draft policy #0100, Non-Discrimination and Equal Opportunity, be adopted.   Draft Policy #010

NOTE: This is the first reading. No action necessary.

3. BE IT RESOLVED that draft policy #5460, Child Abuse, Maltreatment or Neglect in a Domestic Setting, be approved.   Draft Policy #5460

NOTE: This is the first reading. No action necessary.

Second Reading and Adoption:

4. BE IT RESOLVED that draft policy #1530, Smoking, Vaping and Other Tobacco Use on School Premises, be adopted. Draft Policy #1530

NOTE: This is the second reading and adoption.                                                                  

5. BE IT RESOLVED that draft policy #8131, Pandemic Planning, be adopted. Draft Policy #8131

NOTE: This is the second reading and adoption.  

6. BE IT RESOLVED that draft policy #8635-E, Parents Bill of Rights for Student Data Privacy and Security, be adopted.  Draft Policy #8635-E

NOTE: This is the second reading and adoption.

8B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the agreement between the Oneida County Sheriff’s Office and the Clinton Central School District to provide the equivalent of one full time Special Patrol Officer for the 2021-2022 school year, be approved.  SPO Agreement

We have one special patrol officer provided by the Oneida Sherriff's Department and we must approve a contract that clarifies the operation of this service.  As planned, the cost sharing has moved from 50% for two years to 100% this year.  The County offered the funding three years ago with the plan and we accepted the service and eventually full funding responsibility.  We are very pleased with the service and will again consider adding another officer for next year.  In addition to the every day added safety and positive relationship development with the students, we benefit from the wealth of experience that these officers (usually retired decorated officers) have and share.

8C. BE IT RESOLVED, that the following tax bill revisions be approved:  (Exhibit #18)   
                                                                                                
Resident, tax map #336.000-1-6.3, an adjustment of $2,506.01.
Resident, tax map #315.000-4-7.119, an adjustment of $900.27.

From time to time the County adjusts the tax obligations of some of our residents for a variety of reasons.

8D. BE IT RESOLVED that the Board of Education accepts a donation from the Clinton Central School District Foundation to purchase cameras for the Elementary school and authorizes an increase in the budget adopted on May 18, 2021.  CCSD Foundation Donation

$768.10   A.2705 (Gifts and Donations)
Budgetary Distribution:
$768.10   A.2110.200.01.0000 (Elementary School Supplies)

Thank you Clinton School District Foundation!  Here is a link to the actual proposal:  Proposal Link

8E. BE IT RESOLVED that the Board of Education approves the disposal of the attached list of obsolete property.  Items for Disposal

8F. BE IT RESOLVED that, in response to the examination prepared by the D’Arcangelo & Co., LLP, covering the period of July 1, 2020 through June 30, 2021 of the Extra-classroom Activity Fund, the corresponding corrective action plan submitted to NYSED by the Clinton Central School District, be accepted and made part of this school district’s records.  Corrective Action Plan

9. OTHER
                                                                                                                                                                                                                 
A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the Professional Learning Plan for the 2021-2022 school year, in accordance with Regulation Part 100.2 dd of the Commissioner of Education, be approved.   2021-2022 Professional Learning Plan     

B. RESOLUTION TO APPROVE THE NOMINATION OF MR. TIMOTHY THOMAS TO SERVE ON THE BOARD OF ONEIDA-HERKIMER-MADISON BOARD OF COOPERATIVE EDUCATIONAL SERVICES 

RESOLVED:  that the Board of Education, upon the recommendation of the Superintendent, approves the nomination of Mr. Timothy Thomas to serve on the Board of Oneida-Herkimer-Madison Board of Cooperative Educational Services.

                                                                                 
10. PUBLIC TO BE HEARD

The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

11.PERSONNEL

11A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following coaching appointments for the 2021-2022 school year, pending team formation, to be compensated in accordance with Article 14 of the CTA contract or other agreements/understandings between the District and CTA, be approved. (Exhibit #23)                                               

11B.  BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Madeline Marsack to the position of long-term substitute teacher in the secondary science tenure area, at Step 1BA, beginning on or about November 15, 2021 through June 24, 2022, be approved.  (Exhibit #24)

NOTE: Ms. Marsack will be assuming the duties of a teacher on family care leave.

11C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Lisa Davies to the part time civil service position of school monitor, to be compensated at Step 1, in accordance with the current CSEA agreement, beginning October 27, 202 through June 24, 2022, with a probationary period of 8 to 26 weeks, be approved.  (Exhibit #25)

This person is filling a position that was open and is now filled.

11D. BE IT RESOLVED that, upon the recommendation of the Superintendent, Erin Eagan, special education teacher, be appointed as Chairperson to the Subcommittee on Special Education for the remainder of the 2021-2022 school year, to be compensated in the amount of $3,500 (prorated).  (Exhibit #26)                   

In the past, we had a CSE Chair in each of the buildings to assist our Director of PPS with the many acitivities associated with the development and implementation individual education plans and the special education program.  The need for those positions was eliminated after we added the Director of Curriculum and Instruction and we removed the instructional aspect of our PPS Director's role.  We have seen a marked increase in the need for the attention, analysis and problem solving in the area of special education and believe that adding one position to support the our special education students, program, and Director will have an immediate and positive impact on our ability to serve our students and families.                              

11E. BE IT RESOLVED that. Upon the recommendation of the Superintendent of Schools, the unpaid leave for Kim Radtke, aide, from April 5, 2022 through April 8, 2022, in accordance with the current CSEA agreement, be approved.   (Exhibit #27)  

This request is in line with our criteria for granting such requests and with our past practice in doing so for others in similar situations.            

One of the following two aides is filling a vacancy and the other is being added to serve a special education student in the elementary school.

11F. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Shania Stoddard to the full time civil service position of aide, to be compensated at Aide 1, Step 1, in accordance with the current CSEA agreement, beginning November 1, 2021 through June 24, 2022, pending fingerprint clearance, with a probationary period of 8 to 26 weeks, be approved.  (Exhibit #28)

Ms. Stoddard withdrew her application on 10/26/21.

11G. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Marilyn Tynatishon to the full time civil service position of aide, to be compensated at Aide 3, Step 8, in accordance with the current CSEA agreement, beginning November 1, 2021, pending fingerprint clearance, with a probationary period of 8 to 26 weeks, be approved.   (Exhibit #29) 

11H. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the request from Rene Arcuri, elementary teacher, for two previously approved days of unpaid leave be changed from October 28, 2021 and October 29, 2021 to January 24, 2022 and January 29, 2022. (Exhibit #30)

12. QUESTIONS BY THE BOARD OF EDUCATION

This is an opportunity for our board members to communicate directly with one another.

13. EXECUTIVE SESSION AND ADJOURNMENT

The matters indicated in bold and underline are the reasons the Board will need to go into Executive Session.

Information Regarding Executive Sessions

The Board of Education may hold executive sessions at which only the members of the Board or persons invited by the Board shall be present. However, the executive session is only available for the purpose of discussion, and except as the law allows, formal action must be taken in an open session.

Executive sessions can be requested by any member of the Board or the Superintendent of Schools.

A Board member must make a motion during an open meeting to convene in executive session.  Upon a majority vote of its members, the Board may convene in executive session at a place which the Board President or said members may designate within the District to discuss the subjects enumerated below. 

Matters which may be considered in executive session are:

1. matters which will imperil the public safety if disclosed;
2. any matter which may disclose the identity of a law enforcement agent or informer;
3. information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed;
4. discussions regarding proposed, pending or current litigation;
5. collective negotiations pursuant to Article 14 of the Civil Service Law(the Taylor Law);
6. the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation;
7. the preparation, grading or administration of examinations; and
8. the proposed acquisition, sale, or lease of real property or the proposed acquisition of securities, or sale or exchange of securities, but only when publicity would substantially affect the value thereof.