Clinton Central School District

CLINTON CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING 

September 28, 2021
High School Cafeteria
5:30pm

Agenda Annotation by Dr. Steve Grimm - in maroon text

 Please note that our agendas are available only online - there will no longer be paper copies available at the meeting. 

Board of Education Principles of Governance

General Expectations of the Board of Education 

What does the School Board Do?

New York State School Boards Association Fact Sheet to find out why our strategic school board members are an essential part of our community 

 Note that we are now in person for our meetings. This meeting will take place in the hgh school cafeteria. Masks are required.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. READING OF THE MISSION STATEMENT

Clinton Central School proudly educates and empowers all students to realize their potential in becoming thoughtful, empathetic and contributing members of a global society.

4. PUBLIC TO BE HEARD

The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF  

A. New Teacher/Staff Introduction (5:30PM)

We will start our meeting with a brief introduction of our new staff by our principals/supervisors followed by a brief intermission for individual introductions and conversations.

B. Audit Report via Zoom - Ms. Trisha Lucas, D’Arcangelo and Co., LLP (6:00PM)  Draft Audit Document #1 ,Draft Audit Document #2, Draft Audit Document #3, Draft Audit Document #4, Draft Audit Document #5

The Finance Committee met on Friday for an in depth review with our Auditors and the draft documents are linked                 

C. Bright Spots

· September 11th Remembrance Ceremony

I will share a few picture and some information regarding the Remembrance Ceremony that took place on September 11, 2021

· Eagle Scout Project

A student and Scout rehabilitated the storage barn on Foundation Fields - I will share some pictures and information.

· Administrators Reports

Our administrators will be sharing the bright spots within their particular buildings.

· Other

D. Superintendent’s Report

· School Opening Professional Development and Preview of October Conference Day

Our Director of Curriculum and Instruction Mrs. Deb VanSlyke will share information regarding the preparation for and opening of school related to professional development.

· District Comprehensive Improvement Plan (DCIP)  

· Professional Learning Plan (PLP)

Mrs. VanSlyke will present our Professional Learning Plan, which has been developed utilizing a board-approved committee. The plan is required and this update will be adopted at the next meeting.

· American Rescue Plan Act of 2021 (ARPA)

The intent of the American Rescue Plan was to change the course of the pandemic and deliver immediate and direct relief to families and workers impacted by the COVID-19 crisis through no fault of their own. A portion of the funds was allocated to schools and we have developed a plan of how to allocate these funds which has been submitted to the federal government.  While we have discussed portions of the plan and some of the items associated with it, we would like to present all of the information to you.

· District Strategic Goals

These will be adopted later in the meeting and were developed in August.  I will briefly review them at this time of the meeting.

· Other

6. STANDING RESOLUTIONS (CONSENT AGENDA)

The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.

Approval of the following items A through M:

A. Agenda and Any Additions to the Agenda for September 28, 2021               

B. Minutes from the Regular Meeting held on August 17 , 2021  Draft Minutes for August 17, 2021

C. Minutes from the Special Meeting on August 24, 2021  Draft Minutes for August 24, 2021

D. Internal Claims Auditor Report   Internal Claims Auditor Report

E. Summary Treasurer’s Report for July 2021  Summary Treasurer's Report for July 2021

F. Summary Treasurer’s Report for August 2021   Summary Treasurer's Report for August 2021

G. Treasurer’s Report for July 2021  Treasurer's Report for July 2021

H. Treasurer’s Report for August 2021  Treasurer's Report for August 2021

I. Executive Summary for July 2021  Executive Summary for July 2021

J. Executive Summary for August 2021   Executive Summary for August 2021

K. Revenues/expenditures by Month   Revenues/expenditures by Month

L. Committee on Preschool Special Education (CPSE) and Committee on Special Education (CSE) Report: (Exhibt #12)

M. Updated List of Substitute and Supervisory Personnel  (Exhibit #13)

In order for someone to be employed by the district, they need to be approved by the Board of Education.  Most have contracts either collectively or individually; however, there are other cases.  This master list allows the Board to see the many different people that are approved, mostly as substitutes, chaperones, and EMTs etc., and it gets updated from time to time.

7. COMMITTEE/LIAISON REPORTS

Board members serve on committees, or are liaisons to groups, in addition the regular board service.  This is an opportunity for board members to share information related to the committees on which they serve or the group to which they are assigned.

A. Committee Reports

1. Finance Committee – Mr. Kevin Magdon

B. Liaisons

1. CCSD Foundation – Ms. Mary Lou Lauchert

2. PTA – Ms. Melinda Leising

3. School Board Institute – Ms. Megan Burdick

8. NEW BUSINESS

8A. Policy

1. BE IT RESOLVED that draft policy #1530, Smoking and Other Tobacco Use on School Premises, be adopted.  Draft Policy #1530

NOTE: This is a first reading. No action necessary.                                                                          

2. BE IT RESOLVED that draft policy #8131, Pandemic Planning, be adopted.  Draft Policy #3131

NOTE: This is the first reading. No action necessary.                     

3. BE IT RESOLVED that draft policy exhibit #8635-E, Parents Bill of Rights for Student Data Privacy and Security, be adopted.   Draft Policy Exhibit #8635-E

NOTE: This is the first reading. No action necessary. 

8B. BE IT RESOLVED that the draft audit distributed as a final document prepared by D’Arcangelo & Co., LLP for the 2020-2021 school year as required by section 170.2 subsection of the Commissioner’s Regulations be accepted and made part of this school district’s records     

The draft documents are given to the board in advance and the final copies will come to the meeting.  These were reveiwed by the finance committee and presented earlier in this meeting.   

8C. BE IT RESOLVED that the Board of Education accepts a donation from the Clinton Central School District Foundation to purchase a to purchase supplies for the Elementary school trout program and authorizes an increase in the budget adopted on May 18, 2021.   CCSD Foundation Donation

$1,026.63       A.2705 (Gifts and Donations)

Budgetary Distribution:

$1,026.63       A.2110.450.01.0000 (Elementary School Supplies)

Thank you again Clinton Foundation!

9. OTHER                                                                                                                                                    

A. BE IT RESOLVED that the Board of Education adopts the proposed District Strategic Goals for 2021-2022.  2021-2022 District Goals

These goals were reviewed and revised at the August workshop and are here for approval.

B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the 2021-2022 District Comprehensive Improvement Plan required to be submitted to the NYS Department of Education, as related to the Targeted School for Improvement process for the Middle School, be approved.  DCIP                                                                                

10. PUBLIC TO BE HEARD

The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

11. PERSONNEL

11A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following coaching appointments for the 2021-2022 school year, pending team formation, to be compensated in accordance with Article 14 of the CTA contract or other agreements/understandings between the District and CTA, be approved.   (Exhibit #20)

The following four positions were all either included in the plan for the budget or are filling existing vacancies.  There was a flurry of activity in August and early September to hire people for the upcoming school year.  The Superintendent has the authority to make an emergency appointment that later can be considered by the board for official appointments.

11B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Jennifer Matcham to the full time civil service position of aide, to be compensated at Aide 3 Step 1, in accordance with the current CSEA agreement, beginning September 1, 2021, with a probationary period of 8 to 26 weeks, be approved.   (Exhibit #21)

11C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Jamie Kirley to the full time civil service position of aide, to be compensated at Aide 3 Step 3, in accordance with the current CSEA agreement, beginning September 1, 2021, with a probationary period of 8 to 26 weeks, be approved.   (Exhibit #22)

11D. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Tori Wadsworth to the full time civil service position of aide, to be compensated at Aide 3 Step 1, in accordance with the current CSEA agreement, beginning September 1, 2021, with a probationary period of 8 to 26 weeks, be approved.   (Exhibit #23)

11E. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Dana Donaldson to the full time civil service position of aide, to be compensated at Aide 3 Step 4, in accordance with the current CSEA agreement, beginning September 8, 2021, with a probationary period of 8 to 26 weeks, be approved.   (Exhibit #24)

11F. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Alexa Mahserjian to the position of long-term substitute teacher in the physical education tenure area, at Step 1BA, beginning on or about September 1, 2021 through October 15, 2021, be approved.   (Exhibit #25)

11G. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Nazir Khan to full time civil service position of Custodian, to be compensated at a salary of $30,441.51 in accordance with the current CSEA agreement, with a probationary period of 8 to 26 weeks, effective September 29, 2021, be approved.  (Exhibit #26)

This is a promotion based on a Civil Service test the employee completed - congratulations Mr. Khan!

11H. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of David Walters to full time civil service position of Custodian, to be compensated at a salary of $30,089.51 in accordance with the current CSEA agreement, with a probationary period of 8 to 26 weeks, effective September 29, 2021, be approved.  (Exhibit #27)

This is a promotion based on a Civil Service test the employee completed - congratulations Mr. Walters!

11I. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the increase in the appointment of Catherine Petrie, Business Teacher, from 0.95 FTE to 1.0 FTE, in accordance with the current CTA agreement, effective September 1, 2021, be approved.  

She is now teaching five classes after we transferred her data analyst duties to a BOCES services.  Congratulations on the expansion of the opportunities for our students in the area of Business Education.                        

NOTE: Ms. Petrie was originally awarded tenure in the Business Education tenure area on February 1, 2002.

11J. BE IT RESOLVED that the attached Memorandum of Understanding between the Clinton Central school District, The Clinton Administrators Association and Mrs. Kathleen Fonda, be approved.   (Exhibit #28)

11K. BE IT RESOLVED that the attached Memorandum of Understanding between the Clinton Central school District, The Clinton Teachers Association and Ms. Micaela Honsinger, be approved.   (Exhibit #29)

This is related to the BOCES teacher leaving last year and how we are now able to settle the issue of responsibility for filling the position.  

11L. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following musical accompanists for the 2021-2022 school year to be compensated in a total amount not to exceed the budgeted amount of $2000, be approved.

Karen Corigliano, Jane Beck, Jessica Decker, Bob Ford, Bonnie Hibbard, John Krause, Mark Bunce, Kathy Austin, Kathy Wyraz, Fiona Peters and Randy Davis, Tina Toglia and Colleen Pellman.

11M. BE IT RESOLVED that the unpaid family care leave of absence for Kimberly Grace, special education teacher, beginning on or about February 4, 2022 through June 30, 2022, in accordance with the current CTA agreement, be approved.   (Exhibit #30) 

11N. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the unpaid leave for Erin Higgins, elementary teacher, on September 16, 17 and 20, 2021, be approved.  (Exhibit #31)

Additional item added for approval. 

11O. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of Melissa Drejza from the full time civil service position of aide for the Clinton Central School District, effective October 8, 2021, be accepted with regret. (Exhibit #32)  

12. QUESTIONS BY THE BOARD OF EDUCATION 

 This is an opportunity for board member discussion with one another.

13.  EXECUTIVE SESSION AND ADJOURNMENT

Information Regarding Executive Sessions

The Board of Education may hold executive sessions at which only the members of the Board or persons invited by the Board shall be present. However, the executive session is only available for the purpose of discussion, and except as the law allows, formal action must be taken in an open session.

Executive sessions can be requested by any member of the Board or the Superintendent of Schools.

A Board member must make a motion during an open meeting to convene in executive session.  Upon a majority vote of its members, the Board may convene in executive session at a place which the Board President or said members may designate within the District to discuss the subjects enumerated below. 

Matters which may be considered in executive session are:

1. matters which will imperil the public safety if disclosed;
2. any matter which may disclose the identity of a law enforcement agent or informer;
3. information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed;
4. discussions regarding proposed, pending or current litigation;
5. collective negotiations pursuant to Article 14 of the Civil Service Law(the Taylor Law);
6. the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation;
7. the preparation, grading or administration of examinations; and
8. the proposed acquisition, sale, or lease of real property or the proposed acquisition of securities, or sale or exchange of securities, but only when publicity would substantially affect the value thereof.