• CLINTON CENTRAL SCHOOL DISTRICT
    BOARD OF EDUCATION
    REGULAR MEETING


    Via Zoom

    April 20, 2021
    5:30pm


    Agenda Annotation by Dr. Steve Grimm - in maroon text

     Please note that our agendas are available only online - there will no longer be paper copies available at the meeting. 


    Zoom Meeting ID: 966 2806 5902

    Passcode: 081778

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    Board of Education Principles of Governance

    General Expectations of the Board of Education 


    What does the School Board Do?

    New York State School Boards Association Fact Sheet to find out why our strategic school board members are an essential part of our community 


    1. CALL TO ORDER

    2. PLEDGE OF ALLEGIANCE

    3. READING OF THE MISSION STATEMENT

    Clinton Central School proudly educates and empowers all students to realize their potential in becoming thoughtful, empathetic and contributing members of a global society.

    4. PUBLIC HEARING

    Communicable Disease Public Health Emergency Continuation of Operations Plan Operations Plan

    New York State law has prompted the addition of a such a plan a indicated in the guidance found at the follow link:

    Link to change in the law

    This "Hearing" is the opportunity for anyone to provide comments related to the operations plan before it is officially adopted later in this meeting.

    5. PUBLIC TO BE HEARD

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent

    6. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF                                                     

    A. Bright Spots

    • NAMM Foundation Music Award
    • Appreciation Days
      • Administrative Assistant Day – April 21
      • Teacher Appreciation Day – May 4
      • Nurse Appreciation Day – May 6
    • Board Member Recognition

    Some of our board members have achieved recognition in the area professional learning and development; we will recognize their outstanding effort and achievement.

    • Athletic Highlights
    • Administrators’ Reports
    • Other

    B. Superintendent’s Report

    I will provide and update on the reopening plan and implementation, including implication for the most recent guidance from the NYS Department of Health received as late as last Friday, April 9, 2021.

    • Envision Math Curriculum and Materials Presentation K-5

    Last year, we adopted Envision Math for our middle school in grades 6-8.  This year, we have reviewed the K-5 materials of Envision Math and will be recommending that the district adopt this program for use in our elementary school.  This is a presentation of the materials and the process that has led to the recommendation that will be before the board at the May 11, 2021 meeting for action and approval.

    • Wellness Policy & Committee Formation

    I want to provide a brief mention of the formation of the Wellness Committee and related policy.

    I want to provide a brief mention of the Professional Learning Plan Team formation and process.

    • Large Ceremony Guidelines

    Updated Interim Guidance for End of Academic Year Celebrations

    • Budget Update – Mr. Joseph Barretta and Dr. Stephen Grimm

    Each meeting since January has included the review of each segment of the total budget, and at this point, the Board and public will have reviewed all aspects of the total budget.  In addition, the Finance Committee met earlier this month to review the Long Range Financial Plan/Analysis and the Reserve Plan, and to discuss any other aspects of the budget.  At the April 13th board meeting, we discussed those plans and the associated plans to reduce expenditures and apply other revenue sources to balance the revenues and expenditures, thereby balancing the budget.  At this meeting, there will a brief summary of the final plan and numbers and the Board will be voting on the final recommended budget amount later in this meeting.

    7. STANDING RESOLUTIONS (CONSENT AGENDA)

    The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.

    Approval of the following items: 

    A. Agenda and Any Additions to the Agenda for April 20, 2021                        

    B. Minutes from the Special Meeting held on April 13, 2021  Draft Minutes for 4/13/21

    C. Summary Treasurer’s Report for February 2021   Summary Treasurer's Report

    D.Treasurer’s Report for February 2021  Treasurer's Report

    E. Executive Summary for February 2021  Executive Summary

    F. Revenue/expenditures by Month  Revenues/expenditures by Month

    G. Extra-classroom Treasurer’s Report for February 2021  Extra-classroom Treasurer's Report                              

    H.Committee on Preschool Special Education and Committee on Special Education (CSE) Report:  (Exhibit #8)

    Initial Review 0
    Program Review 0
    Annual Review 22
    Reevaluation (Triennial) 5
    Administrative Transfer 0
    Preschool 0
    504 Review 3
    504 Initial  0
    Amendment w/o Meeting Held 0


    I. Updated List of Substitute and Supervisory Personnel  (Exhibit #9)

    8. COMMITTEE/LIAISON REPORTS 

    A. Committee Report

    1. Facilities Committee – Ms. Erica Shaw

    2. Finance Committee – Ms. Mary Lou Lauchert

    B. Liaison Reports

    1. School Board Institute - Ms. Megan Burdick

    2. PTA - Ms. Melinda Leising

    9. NEW BUSINESS 

    A. BE IT RESOLVED that the expenditure budget for the 2021-2022 school year in the amount of

    $29,147,253 to be voted upon as per the Governor’s directive, be adopted.

    This is the final budget amount that is being recommended for approval by the Board, and that which will be presented to voters next month.

    B. WHEREAS, Education law section 1608(7) requires that each year the Board of  Education prepare and approve a property tax report  card;

    BE IT RESOLVED; that the Board of Education adopts the following property tax report card.  Property Tax Report Card

    The Property Tax Report Card is a legal requirement that places important budget related information in an easy to read format; it will also be sent to voters.

    C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the District Reserve Plan for the 2021-2022 school year be approved. District Reserve Plan 

    The Finance Committee reviewed this at their last meeting and its essence was presented to the Board at the last board meeting.

    D. BE IT RESOLVED that the Board of Education accepts a donation from Suzanne Keene and authorizes the increase in the appropriation of the 2020-2021 budget by $250.  Donation

    Thank you Suzanne!

    $250    A.2705 Gifts and Donations

    Budgetary Distribution

    $250    A.1620.450.00CVID (COVID-19 Expenses)      

    Additional Item for Approval

    E. BE IT RESOLVED that the Board of Education appoints Melinda B. Bowe, Esq. as special counsel for the Clinton Central School District as needed for the 2020-2021 school year. Exhibit 14 - Engagement Letter

    Melinda has informed us that she is venturing out on her own as an attorney.  She has represented the district for many years in negotiations and nearly all personnel matters.  It is my recommendation that we continue our relationship with her into the future, even though she now resides out of state.  This agreement needs to be approved before she can ethically or legally represent us, which explains the urgency of adding this action to the agenda tonight.        

    10. OTHER

    A.  ADOPT AMENDMENT TO DISTRICT SAFETY PLAN

    RESOLVED, upon the recommendation of the Superintendent of Schools, that the Board of Education approves the amendment to the District Safety Plan, which amendment incorporates the district’s plan for continuation of operations in the event the governor declares a public health emergency involving communicable disease required under subdivision 2 of section 2801-a of New York Education Law and includes protocols to respond to a declared public health emergency involving a communicable disease that are substantially consistent with the provisions of section 27-c of the Labor Law. Operations Plan

    B. BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the  emergency closing “give back” day(s) listed below, be approved:

    If, by May 27, 2021 we have not been forced to use the two remaining emergency days, then school will be closed on Friday, May 28, 2021 and June 18, 2021. Should an additional emergency day be used before May 27, 2021, then May 28, 2021 will be a day of instruction.

    11. PUBLIC TO BE HEARD

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

    12. PERSONNEL                                               

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following musical accompanists for the 2020-2021 school year to be compensated in a total amount not to exceed $2000, be approved.

    Jason Davis, John Krause, Stephen Grimm

    B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the appointment of Christopher Evans to the 1.0 FTE position of bus driver, to be compensated at Step 1, in accordance with the current CSEA agreement, with a probationary period of 8 to 26 weeks, effective April 21, 2021, be approved. (Exhibit #13)

    This is not a new additional position, but fills a current open position.                                                                                  

    13. QUESTIONS BY THE BOARD OF EDUCATION

    This is an opportunity for the Board to dialogue with one another and ask other questions.

    14. EXECUTIVE SESSION AND ADJOURNMENT

    Information Regarding Executive Sessions

    The Board of Education may hold executive sessions at which only the members of the Board or persons invited by the Board shall be present. However, the executive session is only available for the purpose of discussion, and except as the law allows, formal action must be taken in an open session.

    Executive sessions can be requested by any member of the Board or the Superintendent of Schools.

    A Board member must make a motion during an open meeting to convene in executive session.  Upon a majority vote of its members, the Board may convene in executive session at a place which the Board President or said members may designate within the District to discuss the subjects enumerated below. 

    Matters which may be considered in executive session are:

    1. matters which will imperil the public safety if disclosed;
    2. any matter which may disclose the identity of a law enforcement agent or informer;
    3. information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed;
    4. discussions regarding proposed, pending or current litigation;
    5. collective negotiations pursuant to Article 14 of the Civil Service Law(the Taylor Law);
    6. the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation;
    7. the preparation, grading or administration of examinations; and
    8. the proposed acquisition, sale, or lease of real property or the proposed acquisition of securities, or sale or exchange of securities, but only when publicity would substantially affect the value thereof.