• CLINTON CENTRAL SCHOOL DISTRICT
    BOARD OF EDUCATION
    SPECIAL MEETING
      
    February 9, 2021
    5:30pm
    Via Zoom

     
    Agenda Annotation by Dr. Steve Grimm - in maroon text

     Please note that our agendas are available only online - there will no longer be paper copies available at the meeting. 



    Zoom Meeting ID: 928 9748 5314

    Passcode: 002804

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    1. CALL TO ORDER

    2. PLEDGE OF ALLEGIANCE

    3. READING OF THE MISSION STATEMENT

    Clinton Central School proudly educates and empowers all students to realize their potential in becoming thoughtful, empathetic and contributing members of a global society.  

    4. PUBLIC TO BE HEARD

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner. Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

    5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF

    A. Board Workshop – Interscholastic Athletics

    On January 22nd, the Governor announced the allowance of winter sports in high schools with the approval of the county. Since then, there have been many meetings of school officials to attempt to understand the expectations. The latest development is the guidelines document provided by Oneida County, that I received on February 3rd, that further indicates specific criteria needed, including a plan that needs their formal approval and requires the Board of Education approval from each school district.  The county plan criteria and Board approval was not part of the earlier discussions with the county and has added the additional responsibility of our board of education to consider and act.  There is another meeting on Monday morning with the County Executive and the Health Department to help provide further clarification on issues in the plan, which may cause some changes to the draft plan that is linked below.
     
    This special meeting board workshop is an opportunity for the Board to discuss high risk winter sports and to decide whether or not to approve the a plan, essentially approving whether or not to have a winter interscholastic season for the high risk sports of basketball, volleyball, and hockey. 
     
    At this time, I see three options for the Board to consider - note that workshops sometimes produce other options as well; however, at this time I have three.
     
    Option 1:  Approve the plan and allow high risk interscholastic sports to begin as soon as possible after remote learning on February 15th.
     
    Option 2:  Approve the plan and allow high risk interscholastic sports to begin when all students return after the break on February 22nd.
     
    Option 3:  Do not approve the plan, which will not allow high risk winter interscholastic sports 

    My recommendation is Option 1; that we do participate in the high risk winter sports, and that we commence on February 15th, which is the first weekday after the end of remote learning (February 12th).  Starting during the break before all students return to classes on the 22nd will allow athletes, coaches, and school personnel to focus on any new protocols and routines before all students, including the athletes, return to class.  It will also allow us to respond to, and contain, any potential COVID cases to particular teams should any cases be discovered during the first week.  Further, the sport season is scheduled to end on March 13th, which is a very short season anyway, and a delay of even a week reduces the season's proportional length substantially.

     

    Note that if the Board does decide on Option 3, I will begin planning for organized no/low contact individual or group training/activities (e.g. sport camps and clinics) for basketball, volleyball, and hockey, which we are allowed without any additional measures/plans as per the New York State Sports and Recreation Summary Guidelines (see Type of Play Allowed section).

     

    Information/links that you may find helpful:

    Clinton Central School District Oneida County Plan for the Return to Higher Risk Athletics February 2021 - this is the plan the county would need to approve
    Clinton Athletics - Sports Preparedness Return to Winter Interscholastic Athletics Plan 02.09.21 - this a document that is also required by the county and one that we use internally to communicate our expectations to our internal stakeholders.
    NYS Sports and Recreation Summary Guidelines
    NYS Sports and Recreation Detailed Guidelines
    Oneida Count COVID-19 Dashboard - note the weekly positive percent was most recently 2.5% with a continued downward trend.
     

    I will assist in facilitating your discussion and answers questions as they arise; however, this should be a conversation among the board member to come to decision on how to act on the options before you or one or more that arise during the discussion.  This is a board discussion and decision, not mine; I have already made my decision, which is in the form of my recommendation.

     

    I have included an excerpt from Part 1 of the board approved Principles of Governance to assist in guiding the discussion at the workshop meeting.


    Principals of Goverance (Part 1)

     

    A. During Board Meetings


    1. We listen carefully and respectfully, seeking first to understand what the other person is saying (then we speak clearly and concisely, seeking to be understood by the other person).

    2. We honor and respect each other's opinions/perspectives, asking questions when needed for further understanding.

    3. We are mindful of our words, tone of voice and body language when we interact with each other so as to maintain respect for one another.

    4. We maintain an awareness of our behaviors and the perceptions that may be created in others observing us.

    5. We speak briefly and directly to the question- we do not sidetrack the discussion, we stay on point.

    6. We acknowledge that all ideas add value.

    7. We state our interests and views without attacking others.

    8. We seek to operate with as much transparency as possible.

    9. We conduct ourselves within commonly understood principles of integrity.

    10 We will not personally criticize one another under any circumstances.

    11. We will limit side conversations with one another.

    12. We recognize we live in a digital world connecting us to work and family.  We will allow cell phone use in the business meeting for imperative or emergency calls with a quick text response or momentary leave of the room to respond.  An almost invisible use of the cell phone is the objective here, paying close attention to the perceptions others might have of this distraction impacting our responsibilities as board members.

    13. We appreciate public input. The public comment section of the board meeting is an opportunity for board members to listen to the concerns and ideas of community members.  It is the board president’s responsibility to refer all comments to the appropriate personnel for action and/or response.   

     

    6. NEW BUSINESS

    A. RESOLUTION TO ALLOW PARTICIPATION IN HIGHER-RISK SPORTS

    This is the resolution that would be acted on by the board to approve winter sports.  

    WHEREAS, on January 22, 2021, Governor Cuomo announced that effective February 1, 2021, higher risk interscholastic sports are permitted as directed by local County Health Departments; and

    WHEREAS, the Oneida County Health Department has issued its Health Advisory for Higher Risk K-12 School Sports; and

    WHEREAS, following careful consideration of the advisory, the Clinton Central School District approves participation for certain higher risk sports.

    NOW, THEREFORE, the Clinton Central School District Board of Education resolves as follows:

    1. The participation of school athletes in the higher risk sports of basketball, ice hockey, football and volleyball is approved in accordance with the guidance and directives of the Oneida County Department of Health, not to begin before the 22nd day of February, 2021.

    2. The Board delegates to and authorizes the Superintendent to take any action he deems necessary and appropriate to ensure that such sports are implemented in a safe manner consistent with all guidelines (NYS, County, and Section). This includes the authority to temporarily suspend, or discontinue, District participation in any of the above sports if the Superintendent deems such action necessary. 

     

    7. OTHER

    A. BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, and in accordance with Section III policy and procedure, that students from Remsen CSD be granted permission to participate as combining athletes in the Clinton Central School bowling program.  Combining Agreement 

    We have been participating with Remsen for a combined bowling team the previous two years; there is one person from Remsen.  They did not send the request until recently and we have not started our bowling season.  Also note that bowling is not classified as a high risk sport and has not started yet due to our remote learning situation, and it will begin on February 15 as previously planned.  Fear of regional spread of COVID due to a combined team can be reduced when considering that we send many students to BOCES CTE and other programs each day, and teachers/staff who live in other school districts region teach/work here and some bring their children from those same regions to attend school here, and so on...


                                                     
    8. PUBLIC TO BE HEARD           

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

                                 

    9. QUESTIONS BY THE BOARD OF EDUCATION

    10. ADJOURNMENT


    Information Regarding Executive Sessions

    The Board of Education may hold executive sessions at which only the members of the Board or persons invited by the Board shall be present. However, the executive session is only available for the purpose of discussion, and except as the law allows, formal action must be taken in an open session.

    Executive sessions can be requested by any member of the Board or the Superintendent of Schools.

    A Board member must make a motion during an open meeting to convene in executive session.  Upon a majority vote of its members, the Board may convene in executive session at a place which the Board President or said members may designate within the District to discuss the subjects enumerated below. 

    Matters which may be considered in executive session are:

    matters which will imperil the public safety if disclosed;
    any matter which may disclose the identity of a law enforcement agent or informer;
    information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed;
    discussions regarding proposed, pending or current litigation;
    collective negotiations pursuant to Article 14 of the Civil Service Law(the Taylor Law);
    the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation;
    the preparation, grading or administration of examinations; and
    the proposed acquisition, sale, or lease of real property or the proposed acquisition of securities, or sale or exchange of securities, but only when publicity would substantially affect the value thereof