CLINTON CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
Zoom Meeting ID: 956 1135 4122
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Meeting ID: 956 1135 4122
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August 11, 2020
Annotated by Superintendent Dr. Steve Grimm
Please note that our agendas are available only online. There will no longer be paper copies available at the meeting.
Tonight's meeting is consists of two parts; the Regular Business Meeting, and the Goals Workshop portion.
Agenda Annotation by Dr. Steve Grimm - in maroon text
Please note that our agendas are available only online - there will no longer be paper copies available at the meeting.
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. READING OF THE MISSION STATEMENT
Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.
4. PUBLIC HEARING: SCHOOL RESOURCE OFFICER AGREEMENT
This is an opportunity for any comments/input specifically related to the agreement. We have had a School Resource Officer (SRO) for decades here in Clinton. The law has recently changed and now requires a public hearing before approving the agreement with the Town of Kirkland to supply the SRO. In addition, this year there were a few addendums related to data privacy that were also added. Data privacy is not an issue related to our computer network system as all of the data resides on the district computer system. The contract is an action item later in the meeting.
5. PUBLIC TO BE HEARD
The Board encourages public participation on school related matters at Board meetings. To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting. Speakers shall limit their comments to no more than 5 minutes. The Board will not permit, in public session, discussion involving District personnel or students. All speakers are to conduct themselves in a civil manner. Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action. If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.
6. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF
6A. Bright Spots
· Recognition School Award
One of our schools was recognized by the state for their overall performance on ESSA indicators.
6B. Superintendent’s Report
· Vision 2025 Strategic Plan
This will be adopted later in the meeting and I wanted to point out the change in the mission and vision statement, and bring attention to the document as it will be part of the goals discussion as well.
· September 11th Memorial Dedication
This event will take place on a smaller scale on Friday, September 11, 2020 at 6PM.
· Reopening of School
I will discuss briefly the process for communication and planning, which will include Town Hall style meetings on August 12, 19, and 26, and a Board Workshop on the 25th. I will not be discussing the plan in detail at this meeting.
7. STANDING RESOLUTIONS (CONSENT AGENDA)
The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.
Approval of the following items:
A. Agenda and Any Additions to the Agenda for August 11, 2020
B. Minutes from the Special Meeting held on July 21 , 2020 Minutes for July 21, 2020
C. Internal Claims Auditor Report Internal Claims Auditor Report
D. Summary Treasurer’s Report for June 2020 Summary Treasurer's Report
E. Treasurer’s Report for June 2020 Treasurer's Report
F. Executive Summary for June 2020 Executive Summary
G. Revenues/expenditures by Month Revenues/expenditures by Month
H. Committee on Preschool Special Education (CPSE) and Committee on Special Education (CSE) Report: CPSE and CSE Report
Initial Review 0 Program Review 1 Annual Review 1 Reevaluation (Triennial) 0 Administrative Transfer 0 Preschool 0 504 Review 0 504 Initial 0 Amendment w/o Meeting Held 2
I. Updated List of Substitute and Supervisory Personnel Updated List
8. COMMITTEE/LIAISON REPORTS
8A. Policy Committee – Dr. Luke Perry
The committee has met since the last meeting.
8B. Safety Committee – Ms. Lauchert
The committee has met since the last meeting.
9. NEW BUSINESS
1. BE IT RESOLVED that draft policy 0000, Mission and Vision Statements, be adopted. Draft Revised Policy 0000 with Cover Page
NOTE: This is a first reading. No action necessary.
WHEREAS, on March 16, 2020, the New York State Governor declared, under Executive Order 202.4, all schools within New York State to be closed to students no later than March 18, 2020 for a period of two weeks, ending on April 1, 2020; and
WHEREAS, various subsequent executive orders were issued by the New York State Governor resulting in the closure of schools to students for the remainder of the 2019-2020 school year as a result of the COVID-19 pandemic; and
WHEREAS, on or about July 13, 2020, the New York State Department of Health issued interim guidance for in-person instruction at Pre-K to Grade 12 schools during the COVID-19 public health emergency for the 2020-2021 school year; and
WHEREAS, on or about July 16, 2020, the New York State Education Department released reopening guidance for schools for the 2020-2021 school year.
NOW, THEREFORE, the Board of Education resolves as follows:
1. In an effort to comply with reopening requirements, the Board hereby temporarily suspends any Board policy or administrative regulation/procedure that conflicts with any current or
future federal, state, or county law, regulation, executive order, or guidance released for the purpose of reopening of schools during the period of the COVID-19 pandemic.
2. The Superintendent of Schools is authorized to follow the federal, state, or county laws, regulations, executive orders, or guidance and to take such action as reasonably necessary and proper for the purpose of reopening of schools.
With the many executive orders and other changes dictated by the Governor and the State Education Department, such a resolution will ensure we are operating within the context of our existing policies or that we have the legal ability for variance required by any orders from above.
9C. BE IT RESOLVED, that the Board of Education approve the following tax collection resolution:
To the collectors of the Clinton Central School District, Towns of Kirkland, Paris, Westmoreland, Marshall, Whitestown, New Hartford, Vernon, County of Oneida, New York State:
You are hereby commanded:
1. To give notice and start collection on September 1, 2020, in accordance with the provision of Section 1322 of the Real Property Tax Law.
2. To give notice that tax collection will end on September 30, 2020 without penalty and October 31, 2020 with penalty.
3. To collect taxes in the total sum of $16,137,242 in the same manner that collectors are authorized to collect town and county taxes in accordance with the provisions of Section 1318 of the Real Property Tax Law.
4. To make no changes or alterations in the tax warrant or the attached tax rolls but shall return the same to the Board of Education. The Board may recall its warrant and tax roll for correction of errors or omission in accordance with the provision of Section 1316 of the Real Property Tax Law.
5.To forward by mail to each owner of real property listed on the tax rolls within ten days after the start of collection statement of taxes due on property on tax bill forms provided by the School District in accordance with the provisions of Section 922 of the Real Property Tax Law. To forward by mail, without interest penalties, to the office of the county treasurer a detailed tax bill of all state land parcels liable for taxes on the school tax rolls in accordance with provisions of Section 540 and 544 of the Real Property Tax Law.
6. To receive from each of the taxable corporations and natural persons, the sum listed on the attached tax rolls without interest penalties when such sums are paid before the end of the first month of the tax collection period. To add two percent interest penalties (5 percent for Whitestown and New Hartford) to all taxes collected during the second month of the tax collection.
7. To promptly return the warrant at its expiration and if any taxes on the attached tax rolls shall be unpaid at that time, deliver an accounting thereof on forms showing by town the total tax levy, the total amounts collected and total amounts remaining uncollected as required by Section 1330 of the Real Property Tax Law.
The warrant is issued pursuant to Sections 910, 912 and 914 of the Real Property Tax Law and is delivered in accordance with Sections 1306 and 1318 of this law. It is effective immediately after it is properly signed by a majority of the members of the Board of Education. The warrant shall expire on the date stated unless a renewal or extension has been endorsed on the face of this warrant in writing in accordance with Section 308, subdivision 2 of the Real Property Tax Law.WHEREAS, the Board of Education has been authorized by the voters at the Budget Referendum of June 16, 2020, to raise for the current budget of 2020-2021 a sum not to exceed $29,035,393.
THEREFORE, BE IT RESOLVED, that the Board of Education fixes the equalized tax rates by towns and confirm the extension of the taxes as they appear on the attached described tax roll.
AND BE IT HEREBY DIRECTED, that the tax warrant of this Board of Education, duly signed, shall be affixed to the attached described tax rolls authorizing the collection of said taxes to begin September 1, 2020 and end October 31, 2020, giving the tax warrant an effective period of 60 days for the Towns of Kirkland, Westmoreland, Paris, Marshall, Vernon, New Hartford and Whitestown, at the expiration of which time the tax collectors shall make an accounting in writing to the Board of Education.
AND IT IS FURTHER DIRECTED, that the delinquent tax penalties shall be fixed as follows:
First month free period, Second month interest of 2 percent added (5 percent for Whitestown and New Hartford). Tax Levy
(Roll call vote, signatures)
This is where we actually set the tax levy. The number we projected during the budget vote are now solidified in this resolution officially.
9D. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, that, in accordance with Policy #5152 (Admission of Non-Resident Students) and Part 174 of the Commissioner’s Regulations, tuition rates for the 2020-2021 school year be set as follows: Tuition Cost
Grades 7-12: $9,349
While we do not allow tuition students, this number is used sometimes when working with other school districts.
WHEREAS, the Clinton Central School District (the “School District”) desires to enter into an Intermunicipal Agreement with the Town of Kirkland (“Town”) and Village of Clinton (“Village”) for sharing of fuel for the purpose of fueling School District vehicles (the “Intermunicipal Agreement”) for a period of five (5) years to commence on July 1, 2020 and to expire on June 30, 2025;
NOW, THEREFORE, the Board of Education approves the Intermunicipal Agreement for a period of five (5) years to commence on July 1, 2020 and to expire on June 30, 2025 in a form approved by the School District’s legal counsel. This Resolution shall take effect immediately. Fuel System Agreement
We share the fueling system.
9F. RESOLUTION APPROVING AGREEMENT WITH THE TOWN OF KIRKLAND FOR PROVISION OF SCHOOL RESOURCE OFFICER SERVICES
At a Regular Meeting of the Board of Education (the “Board”) of the Clinton Central School District (the “District”), held on July 7, 2020.
WHEREAS, Article 5-G of the New York State General Municipal Law provides the authority for the District and the Town of Kirkland (the “Town”) by and through its Town of Kirkland Police Department (the “Police Department”) to enter into agreements for the performance between themselves, or one for the other, of their respective functions, powers and duties on a cooperative contract basis; and
WHEREAS, the Board of Education of the District has determined that an effective and efficient method to protect the safety of District students, staff and property is an Intermunicipal agreement with the Town to obtain the services of a School Resource Officer (“SRO”); and
WHEREAS, the Board of Education has had the opportunity to review the proposed agreement;
NOW, THEREFORE, the Board of Education of the Clinton Central School District resolves as follows:
1. The Board of Education hereby approves the Intermunicipal agreement between the District and Town for School Resource Officer services.
2. The Board authorizes the Superintendent of Schools to execute the Intermunicipal agreement in the form approved by legal counsel.
3. This Resolution shall take effect immediately. SRO Agreement
We have had a school resource officer for decades and we are lucky be able to continue to do so.
The official adoption of the plan that will guide us over the next five years.
9H. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, in accordance with Board Policy #6150, the attached 2019-2020 line item budget transfers, be approved. 2019-2020 Budget Transfers
9I. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, in accordance with Board Policy #6150, the attached 2020-2021 line item budget transfers, be approved. 2020-2021 Budget Transfers
Description Account Code Increase Decrease MS Textbook A2110.481.04 $43,000 ES Textbook A2110.481.01 $15,000 To pay for the HS Textbook A2110.481.05 $10,000 enVision Math Program School Construction Interest A9711.700.00 $18,000
9J. BE IT RESOVED that the resolution approved on July 7, 2020 appointing NBT Bank as Tax Collecting Agency for the following towns Kirkland, Paris, Marshall, Vernon, New Hartford, and Westmoreland in the Clinton Central School District during the 2020-2021 school year, be rescinded.
NBT has indicated that they will not be collecting our taxes. Below you will see that we are going to use an employee in our business office to do this for us.
10. PUBLIC TO BE HEARD
The Board Meeting is a meeting held in public, not a public meeting. While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting. If you would like such dialogue, please contact the superintendent.
11A. BE IT RESOLVED that the Board of Education hereby appoints Angela Thieme as Tax Collector for the towns of Kirkland, Paris, Marshall, Vernon, New Hartford, and Westmoreland in the Clinton Central School District during the 2020-2021 school year, to be compensated with an annual stipend of $2500.
NBT dropped out of the tax collecting business for us and we are recommending that we use an employee at the rate indicated, which is an overall savings of around $1,500...turning a negative into a positive.
11B. BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the recommendation to approve the designation of Joseph Barretta, Assistant Superintendent for Business, as the substitute District Clerk in the event of the emergency absence of Julia Scranton, District Clerk, for the 2020-2021 school year.
Leftover from the reorganizational meeting.
11C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of Jennifer MacPherson from the civil service position of school monitor be accepted with regret. Email from Ms. MacPherson
We will miss her and hope to have her back in the future.
12. EXECUTIVE SESSION
We will be returning for a potential action item and the workshop after this short executive sessions
Information Regarding Executive Sessions
The Board of Education may hold executive sessions at which only the members of the Board or persons invited by the Board shall be present. However, the executive session is only available for the purpose of discussion, and except as the law allows, formal action must be taken in an open session.
Executive sessions can be requested by any member of the Board or the Superintendent of Schools.
A Board member must make a motion during an open meeting to convene in executive session. Upon a majority vote of its members, the Board may convene in executive session at a place which the Board President or said members may designate within the District to discuss the subjects enumerated below.
Matters which may be considered in executive session are:
-matters which will imperil the public safety if disclosed;
-any matter which may disclose the identity of a law enforcement agent or informer;
-information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed;
-discussions regarding proposed, pending or current litigation;
-collective negotiations pursuant to Article 14 of the Civil Service Law(the Taylor Law);
-the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation;
-the preparation, grading or administration of examinations; and
-the proposed acquisition, sale, or lease of real property or the proposed acquisition of securities, or sale or exchange of securities, but only when publicity would substantially affect the value thereof.
13. BOARD OF EDUCATION WORKSHOP
A. Discussion of District Goals for 2020-2021 Distrct Goals Workshop Materials
14. QUESTIONS BY THE BOARD OF EDUCATION
15. EXECUTIVE SESSION AND ADJOURNMENT