• CLINTON CENTRAL SCHOOL DISTRICT

    BOARD OF EDUCATION

    REGULAR MEETING

     

    April 28, 2020

    5:30 PM

     

    Live Stream Viewing May Be Available on Youtube

    Board Meeting Live Stream - Link will be added just before the meeting if possible

     


     

    Via Zoom Online Platform - Note that the meeting will be recorded

     

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    Agenda Annotation by Dr. Steve Grimm - in maroon text

     

     Please note that our agendas are available only online - there will no longer be paper copies available at the meeting. 

     


     

    1. CALL TO ORDER

    2. PLEDGE OF ALLEGIANCE

    3. READING OF THE MISSION STATEMENT

    Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.

    4. PUBLIC TO BE HEARD

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

     

    Members of the public can call into the number provided or indicate their desire to speak via chat room, or possibly on the Zoom platform.

     

    5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF                                                     

    A. Bright Spots       

    • Administrators’ Reports

    This is our opportunity to hear about "Bright Spots" that have been happening in our schools and programs as presented briefly by our principals and directors.

     

    B. Superintendent’s Report

    • Continuity of Learning Update

    We will hear about updates related to the impact of the closure on school events, teaching and learning.

     

    • Capital Project Update

    We will hear about our capital project progress, which is now underway due to the classification of our project as essential and by adhering to certain conditions.

     

    • Budget Update 

    The Board will be asked to approve the amount of the 2020-2021 budget, which was discussed in detail at the last meeting.

     

    6. STANDING RESOLUTIONS (CONSENT AGENDA)

         
    Approval of the following items:

    A. Agenda and Any Additions to the Agenda for April 28, 2020                        

    B. Minutes from the Regular Meeting held on April 14, 2020   Minutes for 04/14/20

    C. Extra-classroom Treasurer’s Report for March 2020   Extra-classroom Treasurer's Report

    D. Committee on Preschool Special Education (CPSE) and Committee on Special Education (CSE) Report:  CPSE and CSE Report

    Initial Review 1
    Program Review 1
    Annual Review 9
    Reevaluation (Triennial) 3
    Administrative Transfer 1
    Preschool 5
    504 Review 11
    504 Initial  1
    Amendment w/o Meeting Held 0


    E. MS-4 Report   MS4 Report

    This is a required report related to storm sewer drainage and other water related protocols and procedures.

     

    7. NEW BUSINESS

    A. BE IT RESOLVED that the expenditure budget for the 2020-2021 school year in the amount of $29,035,393 to be voted upon as per the Governor’s directive, be adopted.

    Each meeting since January has included the review of each segment of the total budget, and at this point, the Board and public will have reviewed all aspects of the total budget.  In addition, the Finance Committee met earlier this month to review the Long Range Financial Plan/Analysis and the Reserve Plan, and to discuss any other aspects of the budget.  At the April 14th board meeting, we discussed those plans and the associated plans to reduce expenditures and apply other revenue sources to balance the revenues and expenditures, thereby balancing the budget.  At this meeting, there will a brief summary of the final plan and numbers and the Board will be voting on the final recommended budget amount later in this meeting.

     

    B. WHERE AS, Education law section 1608(7) requires that each year the Board of  Education prepare and approve a property tax report  card;

    BE IT RESOLVED; that the Board of Education adopts the following property tax report card.
      Property Tax Report Card

    The Property Tax Report Card is a legal requirement that places important budget related information in an easy to read format; it will also be sent to voters.

    Note:  This exhibit may need to be changed by Tuesday night to reflect the library withdrawing the request for more money.  

     

    C. WHEREAS, the Oneida-Herkimer-Madison BOCES tentative administration budget is adopted by public resolution; and

    WHEREAS, copies of the tentative administration, capital and program budgets were received on March 16, 2020 and an information meeting was presented via Zoom on April 1, 2020;

    NOW THEREFORE BE IT RESOLVED that the Board of Education approves the tentative administrative budget of the Board of Cooperative Educational Services, Sole Supervisory District of Oneida, Herkimer and Madison Counties, in the amount of $3,836,788.08 for 2020-2021.  BOCES Budget Materials
      

    The budget was presented to the component districts at the April 1st meeting and all component school district are required to vote on the administrative portion of the budget and the election of the board members (see below).

     

    D. WHEREAS, the election of Cooperative Board members is to occur by resolution; and

    WHEREAS, notification was received on March 27, 2020 of the slate of candidates, and an information meeting was presented via Zoom on April 1, 2020;  

    NOW THEREFORE BE IT RESOLVED that, the Board of Education casts its vote(s) in the annual election of members for a three year term to the Board of Cooperative Educational Services, Sole Supervisory District of Oneida, Herkimer and Madison Counties, for the persons indicated on the ballot.  BOCES Board Candidates

    1. Ms. Michelle Anderson (Oriskany)                                                                   

    2. Mr. Steve Boucher (Remsen)

    3. Mr. Anthony Nicotera (Sauquoit)

    4. Mr. John Salerno (Whitesboro)
                                                                      

    E. WHEREAS, it is the plan of a number of PUBLIC SCHOOL DISTRICTS and the MADISON-ONEIDA BOCES (the “BOCES”) during the 2020-2021 school year to bid jointly for the purchase of various types of computers and technology commodities (the “Commodities”); and

    WHEREAS, the Clinton Central School District (“the School District”) is desirous of participating in the joint bidding of the Commodities, as authorized by General Municipal Law, Article 5-G; and  

    WHEREAS, this Board of Education has received and reviewed the Cooperative Bid Procedures (“the Procedures”) governing its right and responsibilities should it elect to participate in the joint bidding of commodities; and

    BE IT FURTHER RESOLVED, that in accordance with Cooperative Bid Procedures the Board of Education agrees to award bid purchase item purchases according to the recommendation of the BOCES if such award is in the best interest of the school district.  Bid Participation

    This is how we can get good prices for the goods we purchase.

     

    F. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the District Reserve Plan for the 202-2021 school year be approved.  Reserve Plan

    The Finance Committee reviewed this at their last meeting and its essence was presented to the Board at the last board meeting.

     

    G. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the proposal from March Associate Architects and Planners, P.C. to update the Clinton Central Schools District’s Facilities Plan, at a cost of $25,000, be approved.   MARCH Associates Proposal

    The Facilities Committee discussed this at their last meeting and agrees with moving forward with the development of the plan and that March Associates be the firm that facilitates such a plan.

     

    H.  BE IT RESOLVED that the Board of Education accepts a donation from Mohawk Valley Engineers and authorizes the increase in the appropriation of the 2019-2020 budget by $100.  MVE Donation

    $100    A.2705 Gifts and Donations

    Budgetary Distribution

    $100    A.2850.400.04.0000 (Middle School Chaperone Contractual)

    I. RESOLUTION TO AMEND  PILOT AGREEMENT

     

    Mr. Lewis desires to transfer the PILOT to another entity in addition to the delay in the schedule by one year.  The resolution and Amended PILOT Agreement was vetted by our attorney.  Mr. Lewis still owns the land that the project will be on, but another company is going to be running the energy portion and paying us the PILOT amount.  

     

    WHEREAS, Mark C. Lewis entered into a payment in lieu of tax agreement with the Clinton Central School District on November 15, 2018 pursuant to Real Property Tax Law Section 487 (“PILOT Agreement”); and

    WHEREAS, Mark C. Lewis has requested the School District agree to amend the PILOT Agreement to make certain changes including transferring the PILOT Agreement to Highway 233 Solar LLC and changing the PILOT payments to commence in September 2020 for the 2020-21 School year; and

    WHEREAS, the Board of Education desires to amend the PILOT agreement pursuant to the foregoing.

    NOW, THEREFORE, BE IT RESOLVED that:

    1. The Board of Education hereby authorizes the Superintendent of Schools to execute an amendment to the PILOT agreement to incorporate the terms set forth above and in a form approved by Ferrara Fiorenza PC.

    2. This Resolution shall take effect immediately.  Amended PILOT Agreement

                   

    8. PUBLIC TO BE HEARD

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

     

    9. OTHER

     

    This is recommended by our attorneys due to the required timelines being thrown off due to the Executive Orders.  

     

    A. Authorization for Publication of the Notice of Annual School District Vote – COVID-19

    WHEREAS, in light of the situation that has been created by the COVID-19 pandemic, New York State Governor Andrew Cuomo has issued Executive Order No. 202.13 (“Continuing Temporary Suspension and Modification of Laws Relating to the Disaster Emergency”) on March 30, 2020 (the “Order”); and

    WHEREAS, the Order provides, in relevant part, that any school board election scheduled to take place in April or May of 2020 is postponed until at least June 1, 2020, subject to further directive as to the timing, location or manner of voting for such election; and

    WHEREAS, the New York State School Boards Association has obtained informal guidance from the Deputy Secretary for Education in New York that the Order was intended to cover not just school board “elections” but also school board “votes” in general (such as the District’s annual vote that had been scheduled to occur on May 19, 2020); and

    WHEREAS, the Board of Education of the District (the “Board”) wishes to empower the District Clerk to monitor the situation and to defer the pending initial publication of the District’s annual vote notice (or cease further publication of such notice, to the extent possible), until such time as further guidance is provided in accordance with the Order, and then to proceed as directed;

    NOW, THEREFORE, be it resolved that the District Clerk be, and hereby is, authorized and directed to monitor the events that are the subject of the Order, and to keep abreast of the future guidance that is anticipated to be delivered pursuant to the Order; and be it further 

    RESOLVED, that the District Clerk shall, in the meantime, defer initial publication (or any further publication) of the District’s annual vote notice until such time as a date for the District’s annual vote has been established pursuant to the Order (or has otherwise been established by law or by another Executive Order), and then to proceed with such publication arrangements (including timing and frequency) as may be directed (without further action of the Board being necessary); and be it further

    RESOLVED, that this resolution shall take effect immediately.  Dated:  April 28, 2020

     

    UPDATED!  Additional Item - Library Resolution Possible

    We may be are adding a resolution here that rescinds the acceptance of the resolution from March 10 that placed a proposition on the ballot to increase the funding to the library.  We found out Friday, April 24 that they have decided not to seek additional funding.  We are checking with our attorneys regarding the specific board action needed. The following is the resolution we received from the attorney regarding this matter.  I have also asked the library for their official resolution rescinding their request.

     

     

    B. RESOLUTION OF THE BOARD OF EDUCATION OF THE CLINTON CENTRAL SCHOOL DISTRICT, ONEIDA COUNTY, NEW YORK APPROVING A PROPOSITION TO LEVY A TAX FOR THE KIRKLAND TOWN LIBRARY.

    WHEREAS, on March 10, 2020, the Board of Education of the Clinton Central School District (the “Board”) passed a resolution approving a proposition for the 2020 annual meeting (the “Proposition”) which would have placed before qualified voters a request to levy an increased tax to benefit the Kirkland Town Library (the “Library”), as requested by the Library pursuant to Education Law Section 259(1); and

    WHEREAS, on March 30, 2020, the New York State Governor issued Executive Order 202.13, postponing the 2020 annual meeting until at least June 1, 2020; and

    WHEREAS, the 2020 annual meeting has not been rescheduled for a firm date; and

    WHEREAS, in light of the implications of the COVID-19 pandemic and surrounding uncertainty, the Library’s Board of Trustees has requested that the Board remove the Proposition from the upcoming ballot for the 2020 annual meeting; and

    WHEREAS, the Board seeks to remove the Proposition from the 2020 annual meeting ballot;

    NOW, THEREFORE, be it resolved by the Board of Education of the School District as follows:

    Section 1.  The Board of Education hereby rescinds its March 10, 2020 resolution approving the inclusion of the Proposition on the ballot at the 2020 annual meeting.

    Section 2. The School District Clerk is hereby directed to remove the Proposition from the ballot and the legal notice of annual School District meeting in accordance with the provisions of the Education Law and to take all other steps to effectuate the intent of this Resolution.

    Section 3. This Resolution shall take effect immediately.   

     

    10. PERSONNEL

      

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the unpaid family care leave of absence for Richard Ferrone, elementary teacher, beginning on or about September 1, 2020 through December 21, 2020, be approved.   (Exhibit #13)

    B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the unpaid family care leave of absence for Ashely Bradbury, elementary teacher, beginning on or about September 14, 2020 through November 30, 2020, be approved.   (Exhibit #14)
             

    C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of Carmen Keane from the position of Spanish teacher in the high school, effective June 30, 2020, be accepted with regret.  (Exhibit #15)
                                     

    D. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the Tech Prep Team Leader stipend of $500 for Ryan O’Rourke, Technology Teacher, be approved.                               

    NOTE: The District received a grant of $900 from OHM BOCES to fund this program, $500 of which is designated for the Team Leader stipend.

    E. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following coaching appointments for the 2020-2021 school year, pending team formation, to be compensated in accordance with Article 14 of the CTA contract or other agreements/understandings between the District and CTA, be approved.   (Exhibit #16)

    Most of the other coaches are returning again from last year, which is what we want for the sustainability and effectiveness of our athletic programs.

      

    Norm Deep, Jr. Co-ed Varsity Cross Country Coach $5,442.56
    Stacy Davignon Co-ed Modified Cross Country Coach $2,617.10
    Miquel Grimm Girls' Varsity Field Hockey Coach $3,529.52
    Heather Hillage-Scribner Girls' JV Field Hockey Coach $3,340.02
    Reanna Zappavigna Girls' Modified Field Hockey Coach $2,047.35
    Zachary Jones Boys' Varsity Football Head Coach $4,913.64
    Luke Manolescu Boys' Varsity Football Assistant Coach $3,275.76
    Kevin Jones Boys' Varsity Football Assistant Coach $3,275.76
    Richard Maline Boys' Modified Football Head Coach $2,126.65
    Tom Trevisani Boys' Modified Football Assistant Coach $2,721.28
    Michael Scheiderich Boys' Varsity Soccer Coach $3,656.40
    Juan Reyes Boys' JV Soccer Coach $2,647.14
    Steve Sanderson Boys' Modified Soccer Coach $2,617.10
    Elizabeth Baker Girls' Varsity Soccer Head Coach $4,589.36
    Michael Tesak Girls' JV Soccer Coach $2,551.98
    Michelle Taranto Girls' Modified Soccer Coach $2,047.35
    Michael Townsend Girls' Varsity Tennis Coach $4,187.36
    Della Smith Co-ed Non-competitive Cheerleading $2,456.82

                                                                                 

    11. QUESTIONS BY THE BOARD OF EDUCATION

    This is an opportunity for board members to have dialogue with one another and/or ask for and provide information.

     

    12. EXECUTIVE SESSION AND ADJOURNMENT

    Because school boards are public bodies, all meetings of a quorum of the board must be open to the public except where an executive session is properly convened for certain reasons authorized by law. While the Open Meetings Law lists eight reasons, the most common grounds invoked by school boards are to discuss:

    • Proposed, pending or current litigation.
    • Collective negotiations pursuant to article 14 of the Civil Service Law.
    • The medical, financial, credit or employment history of a particular person or corporation, or matters leading to “the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.”

    The reasons are stated before the Boards votes to enter into executive session.

    It is anticipated that there will be an executive session tonight, which will be held privately.