• CLINTON CENTRAL SCHOOL DISTRICT
    BOARD OF EDUCATION
    SPECIAL MEETING

     

    Secondary Media Center
    March 10, 2020
    5:30pm

     

     

    Agenda Annotation by Dr. Steve Grimm - in maroon text

     

     Please note that our agendas are available only online - there will no longer be paper copies available at the meeting. 

     


     

    1. CALL TO ORDER

    2. PLEDGE OF ALLEGIANCE

    3. READING OF THE MISSION STATEMENT

    Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.

    4. PUBLIC TO BE HEARD

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

     

     

    5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF

    A. Bright Spots – Dr. Stephen Grimm

    B. Superintendent’s Report

    - Coronavirus Update

    I will provide a review of the district activities related to this public health issue.

     

    - Vision 2025 Update

    I will provide and update as to the activities related to the Vision 2025 plan development.  An important part of the process is the multiple stakeholder survey that we will be implementing soon.

     

    - Kirkland Town Library Proposition 2020

    We found out last week that the Kirkland Town Library have requested we place another proposition before the voters to increase the amount of the levy related to the library by $20,000.  At this meeting, the Board will need to adopt a properly worded and legal proposition related to the Library as the school district has received such a formal request for the proposition to occur at the Annual Meeting in May.  While the District is obligated to present such a proper and legal proposition to the public, as of the time of this annotation, it is understood that the Board has the authority to determine the date, time and place that the vote will occur.  It has been confirmed that it is the desire of the Library to have the proposition considered in May. This portion of the Superintendent's Report will be an opportunity for the Board to discuss this issue and fully understand the related law and their authority before making an informed decision concerning the proposition.  The exact wording of the proposition is still under review. 

     

    - Budget Update

    This is our opportunity to hear from Joe regarding the budget.  Each board meeting, a portion the total budget is presented so that by the time the board adopts the budget, they will have seen and understand how the total amount of the budget was constructed.  In addition, this means that the public will have been able to see and undertand the same things.  This week the areas covered are as follows: Pupil Services, BOCES and Benefits.

     

    - Other
     

    6. STANDING RESOLUTIONS (CONSENT AGENDA)

    The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.

    Approval of the following items:

    A. Agenda and Any Additions to the Agenda for March 10, 2020                      

    B. Minutes from the Regular Meeting held on February 25, 2020  Minutes for 02/25/20

    C. Summary Treasurer’s Report for January 2020  Summary Treasurer's Report

    D. Treasurer’s Report for January 2020  Treasurer's Report                                                                 

    E. Executive Summary for January 2020  Executive Summary

    F. Revenues/expenditures by Month  Revenues/expenditures by Month

    G. Committee on Preschool Special Education (CPSE) and Committee on Special Education (CSE) Report:  (Exhibit #7)

    Initial Review
    Program Review
    Annual Review
    Reevaluation (Triennial)
    Administrative Transfer
    Preschool
    504 Review
    504 Initial 
    Amendment w/o Meeting Held 1


    H. Updated List of Substitute and Supervisory Personnel   (Exhibit #8)

    In order for someone to be employed by the district, they need to be approved by the Board of Education.  Most have contracts either collectively or individually; however, there are other cases.  This master list allows the Board to see the many different people that are approved, mostly as substitutes, chaperones, and EMTs etc., and it gets updated from time to time.

     

    7. NEW BUSINESS

    A. RESOLUTION DATED MARCH 10, 2020

    RESOLUTION OF THE BOARD OF EDUCATION OF THE CLINTON CENTRAL SCHOOL DISTRICT, ONEIDA COUNTY, NEW YORK APPROVING A PROPOSITION TO LEVY A TAX FOR THE KIRKLAND TOWN LIBRARY.

    WHEREAS, the Board of Trustees of the Kirkland Town Library (the “Library”) has requested that the Clinton Central School District (the “School District”) levy a tax upon the taxable property in the School District to fund public library services in accordance with Section 259(1) of the Education Law of the State of New York, as amended; and

    WHEREAS, the Board of Education of the School District (the “Board of Education”) desires to seek the authorization of the duly qualified voters of the School District in order to levy the tax requested by the Library;

    NOW, THEREFORE, be it resolved by the Board of Education of the School District as follows:

    Section 1.  The Board of Education hereby approves the inclusion of the following proposition on the ballot at the annual meeting of the School District scheduled to be held on May 19, 2020:

    Proposition No.  2    

    Shall the sum of $344,784 be raised by annual levy of a tax upon the taxable property within the Clinton Central School District with such monies to be paid to the Trustees of the Kirkland Town Library to provide public library services to school district residents with such support continuing on an annual basis unless or until a different amount is authorized by the qualified voters of the school district?

    Section 2. The School District Clerk is hereby directed to include the foregoing proposition in the notice of annual School District meeting in accordance with the provisions of the Education Law.

    Section 3. This Resolution shall take effect immediately.    

     

    The Kirkland Library has the authority to levy taxes on residents of the school district in which it resides.  Last year, the library put forth a propososition to the voters for a levy in the amount of $324, 784 and it passed succesfully.  This year, the library has requested another proposition that will increase the levy associated with the library by $20,000 for a total of $344,784.  

    When a school district is approached by a library regarding tax levies, the district does not have a choice with respect to whether to present the proposition to voters.  Under Education Law section 259, a BOE must submit a library appropriation to voters if requested by a library’s board of trustees. Where the law leaves off, guidance from NYSED supplements.  The site you provided to us (which is the NYS Library website) notes that a BOE may make the time and place separate from its annual vote.  Most school districts do not do this because it is an additional expense to hold a second election.  Instead, districts typically clarify in budget materials that the district and the library maintain two separate budgets and the District is simply the conduit for levying the library tax.  However, the District may set the time and place as different from the annual vote.  It is my recommendation that it be presented at the time of our May vote/meeting. 
       

    8. PUBLIC TO BE HEARD

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

     

    9. PERSONNEL

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation with intent to retire of Diana Huss, Teacher Assistant, after 23 years of service at CCS, in accordance with Article 22 of the current CTA agreement, effective June 30, 2020, be accepted with regret.   (Exhibit #9)

    We thank her for her wonderful and dedicated service to the children and community of Clinton!

     

    B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation with intent to retire of Cheryl Fitzpatrick, aide, after 20 years of service at CCS, in accordance with Section 16 of the current CSEA agreement, effective June 30, 2020, be accepted with regret.   (Exhibit #10)

    We thank her for her wonderful and dedicated service to the children and community of Clinton!

     

    C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, that Danielle Tesak be granted tenure in the school counselor tenure area, effective May 1, 2020.   (Exhibit #11)

    Congratulations!
      

    D. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of Juan Reyes from the position of Modified Softball Coach for the spring 2020 sports season be accepted with regret.  (Exhibit #12)

    Unfortunately his schedule will not allow such a commitment this spring.

     

    E. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of Zachary Jones from the position of Co-ed Varsity Track & Field Volunteer, contingent upon his appointment to the position of Co-ed Varsity Track & Field Assistant Coach, be accepted.   (Exhibit #13)

     

    F.  BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of Kevin Jones from the position of Co-ed Varsity Track & Field Assistant Coach, contingent upon his appointment to the position of Co-ed Modified Track & Field Assistant Coach, be accepted.  (Exhibit #14)

     

    G. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following coaching appointment for the 2019-2020 school year, pending team formation, to be compensated in accordance with Article 14 of the CTA contract or other agreements and understandings between the District and CTA, be approved.   (Exhibit #15)

    Zach Jones Co-ed Varsity Track & Field Asst. Coach $2,441.82
    Kevin Jones Co-ed Modified Track & Field Asst. Coach $1,627.88
    Francis  Altieri Girls  Varsity Lacrosse Volunteer $0.00
    Michael Hayduk, Jr. Boys JV & Varsity Baseball Volunteer $0.00
    Paige Plumley Girls Modified softball Coach $2034.85
    Cortlynn Jepsen Girls  JV & Varsity Softball Volunteer $0.00
    Heather Hillage-Scribner   Intramural Mighty Milers Coach $535.92
    Tom Trevisani   Intramural Mighty Milers Coach $662.12
    Amy  Randall   Intramural Field Hockey Coach $422.83
    Beth  Baker   Intramural Fitness Center Coach $568.67

     

    NOTE: Zach Jones was previously approved as a volunteer, but will now be serving as Varsity Assistant Track & Field Coach. Kevin Jones, who was approved as Varsity Assistant Track & Field Coach is moving to the modified level.    
                                                              

    10. QUESTIONS BY THE BOARD OF EDUCATION

    Repeat:  Note that the OHM BOCES Annual Meeting is Wednesday, April 1, 2020 at 5pm at the New Hartford campus (Julia will need to send an RSVP for anyone planning to attend).  They have a dinner created and served by the BOCES culinary arts program, followed by a tour of some of the programs and facilities, and then finally the presentation of the budget and any new BOCES board member candidates.

     

    11. EXECUTIVE SESSION AND ADJOURNMENT

    Information Regarding Executive Sessions

    The Board of Education may hold executive sessions at which only the members of the Board or persons invited by the Board shall be present. However, the executive session is only available for the purpose of discussion, and except as the law allows, formal action must be taken in an open session.

    Executive sessions can be requested by any member of the Board or the Superintendent of Schools.

    A Board member must make a motion during an open meeting to convene in executive session.  Upon a majority vote of its members, the Board may convene in executive session at a place which the Board President or said members may designate within the District to discuss the subjects enumerated below. 

    Matters which may be considered in executive session are:

    1. matters which will imperil the public safety if disclosed;
    2. any matter which may disclose the identity of a law enforcement agent or informer;
    3. information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed;
    4. discussions regarding proposed, pending or current litigation;
    5. collective negotiations pursuant to Article 14 of the Civil Service Law(the Taylor Law);
    6. the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation;
    7. the preparation, grading or administration of examinations; and
    8. the proposed acquisition, sale, or lease of real property or the proposed acquisition of securities, or sale or exchange of securities, but only when publicity would substantially affect the value thereof

    12. COMING EVENTS

    Date Event Time and Location
    March 11, 2020 CCSD Foundation Meeting 6:30pm, Secondary Media Center
    March 13, 2020 Elementary School Science Fair  
      Middle School Dance 6:00pm - 8:00pm
    March 15, 2020 Spring Athletic Orientation 6:00pm, Theater
    March 16, 2020 Spring JV & Varsity Sports Begin  
    March 17, 2020 Tri-band Music Festival New Hartford CSD
    March 18, 2020 Battle of the Books 7:00pm, Board Room
    March 20 & 21, 2020 Jr. High All-county Music Festival Sauquoit CSD
    March 20, 2020 Superintendent's Conference Day No Classes
    March 24, 2020 Board of Education Meeting 5:30pm, Secondary Media Center
    March 25, 2020 Grade 11 Job Shadowing 6:00pm - 8:00pm
    March 25 & 26, 2020 NYS ELA Testing, Grades 3-8  
    March 27 & 28, 2020 Elementary All-County Music Festival Waterville CSD
    April 1, 2020 General PTA Meeting 7:00pm, Secondary Media Center
    April 3-13, 2020 Spring Recess No classes
    April 14, 2020 Sports Boosters Meeting 7:00pm, Board Room
      Board of Education Meeting 5:30pm, Secondary Media Center