CLINTON CENTRAL SCHOOL DISTRICT
BOARD OF EDUCATION
REGULAR MEETING
 

Secondary Media Center
January 28, 2020
5:30pm

Agenda Annotation by Dr. Steve Grimm - in maroon text 

Please note that our agendas are available only online - there will no longer be paper copies available at the meeting. 

 

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. READING OF THE MISSION STATEMENT

Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.

4. PUBLIC TO BE HEARD

The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF

A. Bright Spots – Dr. Stephen Grimm

- Administrators Reports

This is our opportunity to hear about "Bright Spots" that have been happening in our schools and programs as presented briefly by our principals and directors.

- Other

B. Superintendent’s Report

- September 11th Memorial Project

We will have special guests for this who are members of the Committee:  Skip Beardsell, Pete Goodfriend, Bill Huther, Paul Riley, and Gordon Felt.  Here is a link to the webpage that contains the information related to the project:  September 11th Webpage

- High School Course Guide   Proposed High School Course Selection Guide 

This is the Board's annual opportunity to understand the courses and programs that are offered at the high school, and to talk directly with Principal Lee about the programs and guide.  This is the mechanism we are also using to approve new courses or other components of the educational program by way of the Board's formal approval of this document at the next meeting in February.  Believe it or not, soon our high school students (and 8th graders) will begin selecting courses and programs for the next school year.                                                                      

- School Calendar 2020-2021   Draft Calendar 2020-2021

We will talk about the draft calendar for next school year, which has been recommended by the all three BOCES regions in the Mohawk Valley.  Highlights are that the regents period extends through a full week to June 25, and labor day is later.  This squeezes the year a bit, which causes two teacher days before Labor Day and we are back to a week and a half for the holiday break instead of two full weeks.  In addition, students start up right away after Labor Day.  Getting the draft out early will allow people to make plans and otherwise know when the big breaks will occur.  It is likely that the board will be approving a recommendation to approve our version of this calendar in February.

- Budget Update

This is our opportunity to hear from Mr. Barretta regarding the state aid indicated in the Governor's executive budget proposal and any other relevant budget information.

- Other

6. STANDING RESOLUTIONS (CONSENT AGENDA)

The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.

Approval of the following items:

A. Agenda and Any Additions to the Agenda for January 28, 2020                    

B. Minutes from the Regular Meeting held on December 17, 2019  Minutes for 12/17/19

C. Summary Treasurer’s Report for December 2019  Summary Treasurer's Report

D. Treasurer’s Report for December 2019  Treasurer's Report

E. Executive Summary for December 2019  Executive Summary

F. Revenues/expenditures by Month  Revenues/expenditures by Month

G. Extra-classroom Treasurer’s Report for December 2019  Extra-classroom Treasurer's Report

H. Committee on Preschool Special Education (CSPE)and Committee on Special Education (CSE) Report:  (Exhibit #7)
  

I. Updated List of Substitute and Supervisory Personnel  (Exhibit #8)

In order for someone to be employed by the district, they need to be approved by the Board of Education.  Most have contracts either collectively or individually; however, there are other cases.  This master list allows the Board to see the many different people that are approved, mostly as substitutes, chaperones, and EMTs etc., and it gets updated from time to time.

7. COMMITTEE/LIAISON REPORTS

Board members serve on committees, or are liaisons to groups, in addition the regular board service.  This is an opportunity for board members to share information related to the committees on which they serve or the group to which they are assigned.

A. Committees

1. Policy Committee – Dr. Luke Perry

B. Liaisons

1. CCSD Foundation – Dr. Luke Perry

8. NEW BUSINESS

A. RESOLUTION OF BOARD OF EDUCATION OF THE CLINTON CENTRAL SCHOOL DISTRICT

This is a cooperative purchasing agreement that allows us to purchase through BOCES.

WHEREAS, the Madison-Oneida BOCES renders services to its component and other school districts and BOCES which include the provision of certain cooperative purchasing services, and

WHEREAS, it is the plan of a number of school districts and BOCES to participate in a joint request for proposals (“RFP”) to secure services to test and analyze for lead in water at school facilities in order  to comply with NY State regulatory requirements; and

WHEREAS, the Madison-Oneida BOCES agrees to administrate and facilitate the joint proposal process on behalf and for the benefit of the participating school districts and BOCES; and

WHEREAS, the participating school districts BOCES will utilize a Committee, comprised of an appointed representative of each, to assume the oversight responsibility for drafting specifications, advertising for the RFP, accepting and opening vendor responses to the RFP, tabulating and analyzing vendor responses to RFP, and make recommendations to the Madison-Oneida BOCES for award or rejection of the proposals; and

WHEREAS, this Board of Education wishes to participate in this joint RFP and appoint a district administrator as a member of the Committee, all in accordance with the Board of Education’s powers and as authorized by General Municipal Law, Section 119-o and other relevant laws, and pursuant to the terms of a participation agreement; now therefore, it is hereby

RESOLVED, that the Clinton Central school Board of Education hereby agrees to participate in the joint RFP to secure services to test and analyze for lead in water at school facilities in order  to comply with NY State regulatory requirements for the fiscal years 2019-20 and 2020-21, and it is further

RESOLVED, that Mr. Glenn Kulinski, Senior Building Maintenance Mechanic, is hereby appointed as representative on the Committee in all matters relative to the joint RFP; and it is further

RESOLVED, that the Clinton Central School Board of Education hereby authorizes an agreement to participate in the joint RFP and for the Madison-Oneida BOCES to administer the process for the joint RFP, and specifically authorizes the Madison-Oneida BOCES to 1) receive and review vendor proposals, 2) award the proposal according to the recommendations of the Committee, unless all proposals are rejected, and 3) to take such action as deemed necessary on behalf of the participants to secure the successful proposal terms for use by the participants during fiscal years 2019-20 and 2020-21; and it is further

RESOLVED, that this resolution shall take effect immediately. 
                  

B. BE IT RESOLVED that the Board of Education accepts a donation for the Elementary School’s Playground Project:  Playground Donation  

Box Tops for Education          $76.90

Thank you!

C. BE IT RESOLVED that the Board of Education increases the 2019-2020 Budget due to insurance proceeds received for damage of District property:  Insurance Recovery   

$11,781.90      A.2680 (Insurance recoveries) 

Budgetary Distribution

$7,781.90       A.2850.200.07.0000 (Theater Equipment)

$2,000            A.2850.450.07.0000 (Theater Supplies)

$2,000            A.1621.450.00.0000 (Maintenance Supplies)

D. BE IT RESOLVED that the Board of Education accepts a donation from First Source Federal Credit Union to purchase special education supplies:  First Source Donation        

$142              A.2705 (Gifts and Donations)

Budgetary Distribution

$142              A.2110.450.01.0000 (Elementary school Supplies)     

Thank you!              

E. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, in accordance with Board Policy #6150, the attached 2019-2020 line item budget transfers, be approved.   Budget Transfer Item

 
F. BE IT RESOLVED that the Board of Education approve the establishment of the Carter Jackson scholarship and the deposit of $2,980 in the District’s Trust and Agency account for this purpose. The scholarship will be awarded to and athlete in need of financial assistance.   Creation of Scholarship                                                                                                                   

G. RESOLUTION TO AMEND PILOT AGREEMENT

We had already approved the PILOT agreement in the fall of 2018; however, the project was delayed and never started.  This resolution will allow the PILOT to start one year later than previously approved.  Such PILOTs can only be 15 years, which why PILOT needs to be reapproved instead of simply extended.  We encourage economic development in our school district and wish them success in this endeavor.

WHEREAS, LS Solar, LLC (the “Company”) entered into a payment in lieu of tax agreement with the Clinton Central School District on October 23, 2019 pursuant to Real Property Tax Law Section 487 (“PILOT”); and

WHEREAS, pursuant to the PILOT payments were to begin in September 2019; and

WHEREAS, the Company has not completed construction of the project; and

WHEREAS, the Company has requested the School District agree to amend the PILOT to commence next year with payment being due in September 2020 for the 2020-21 School year; and

WHEREAS, the Board of Education desires to amend the PILOT agreement pursuant to the foregoing. 

 NOW, THEREFORE, BE IT RESOLVED that:

The Board of Education hereby authorizes the Superintendent of Schools to execute an amendment to the PILOT agreement to incorporate the terms set forth above and in a form approved by Ferrara Fiorenza PC.

This Resolution shall take effect immediately.   

9. OTHER

A. RESOLUTION

WHEREAS, on October 29, 2019, the parents of a preschool student with a disability made a claim(s) against the District pursuant to the Individuals with Disabilities Education Act;

WHEREAS, the District and the parents resolved all issues concerning the claim by mutual agreement (the “Agreement”), subject to approval by the Board of Education; and

WHEREAS, the Board of Education has reviewed the Agreement, including the mutual promises and releases set forth therein, and desires to authorize the District to act in accordance therewith.

NOW, THEREFORE, BE IT RESOLVED THAT

1.      The Agreement between the District and the parents of the preschool student with a disability is hereby approved.

2.      The District’s Superintendent of Schools is authorized to execute the Agreement on behalf of the Board and to take all steps necessary to implement the Agreement.   (Exhibit #14)     

10. PUBLIC TO BE HEARD

The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

11. PERSONNEL

A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the unpaid family care leave of absence for Kimberly Grace, special education teacher in the middle school, beginning on or about June 1, 2020 through June 30, 2020, be approved. (Exhibit #15)

B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the unpaid family care leave of absence for Ryan O’Rourke, technology teacher, beginning on or about June 22, 2020 through June 30, 2020 be approved.  (Exhibit #16)

C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the unpaid family care leave of absence for Alexandra Roy, elementary teacher, beginning on or about May 18, 2020 through June 12, 2020, be approved.  (Exhibit #17)

D. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of Jennifer Kelly from the position of account clerk, contingent upon her appointment as senior payroll clerk, effective January 28, 2020 be approved.   (Exhibit #18)

E. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the contract between Jennifer Kelly as senior payroll clerk and the Clinton Central School District, effective January 29, 2020, be approved.  (Exhibit #19)

Congratulations on meeting the criteria for a promotion.

F.  BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of resignation of Casey Brown from the full time civil service position of cleaner for the Clinton Central School District, effective December 17, 2019, be accepted.   (Exhibit #20)

Congratulations on meeting the criteria for a promotion to custodian at the last meeting.

G. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of resignation of Rhonda Brown from the full time civil service position of cleaner for the Clinton Central School District, effective December 17, 2019, be accepted.   (Exhibit #21)

Congratulations on meeting the criteria for a promotion to custodian at the last meeting.

H. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the unpaid leave of absence for Robert Rowlands, bus driver, for one half-day on March 31, 2020, and three full days on April 1, 2020, April 2, 2020 and April 14, 2020, be approved.   (Exhibit #22)
                                                                                           
I. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following coaching appointment for the 2019-2020 school year, pending team formation, to be compensated in accordance with Article 14 of the CTA contract or other agreements/understandings between the District and CTA, be approved.   (Exhibit #23)  

All of these are dependent on actual numbers.  Note that I will be sending a communication out to parents that indicates, at this time, we predict that we will not have enough players to support a boys lacrosse program.  We did not have enough players to support a modified program last year and expected that this would happen without significant intervention since the end of the season last spring.

Additional Item for Approval

J. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following placements be approved:  (Exhibit #24)

   Eh Khu Hser, intern under the supervision of TESOL teacher Denise Toia-Kramer. 

12. QUESTIONS BY THE BOARD OF EDUCATION

This is an opportunity for board member discussion with one another.

13. EXECUTIVE SESSION

It is anticipated that there is a need for Executive Session.

Information Regarding Executive Sessions

The Board of Education may hold executive sessions at which only the members of the Board or persons invited by the Board shall be present. However, the executive session is only available for the purpose of discussion, and except as the law allows, formal action must be taken in an open session.

Executive sessions can be requested by any member of the Board or the Superintendent of Schools.

A Board member must make a motion during an open meeting to convene in executive session.  Upon a majority vote of its members, the Board may convene in executive session at a place which the Board President or said members may designate within the District to discuss the subjects enumerated below. 

Matters which may be considered in executive session are:

1. matters which will imperil the public safety if disclosed;
2. any matter which may disclose the identity of a law enforcement agent or informer;
3. information relating to current or future investigation or prosecution of a criminal offense which would imperil effective law enforcement if disclosed;
4. discussions regarding proposed, pending or current litigation;
5. collective negotiations pursuant to Article 14 of the Civil Service Law(the Taylor Law);
6. the medical, financial, credit or employment history of a particular person or corporation, or matters leading to the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation;
7. the preparation, grading or administration of examinations; and
8. the proposed acquisition, sale, or lease of real property or the proposed acquisition of securities, or sale or exchange of securities, but only when publicity would substantially affect the value thereof.
    

14. UPCOMING EVENTS