• CLINTON CENTRAL SCHOOL DISTRICT
    BOARD OF EDUCATION
    SPECIAL MEETING

    High School Cafeteria
    Meet the Candidates, 5:30pm
    Budget Proposal Public Hearing, 6:00pm
    Special Meeting, 7:00pm
    May 14, 2019

     

    Annotated by Superintendent Dr. Steve Grimm

     

    High School Cafeteria - notice the location change! (due to AP exam setup in library)

     

     

    1. CALL TO ORDER

    2. PLEDGE OF ALLEGIANCE

    3. READING OF THE MISSION STATEMENT

    Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.

     

    4. BUDGET HEARING

    This is a presentation of the budget that will be voted on next week.

     

    5. PUBLIC TO BE HEARD

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

     

    6. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF                                                    

    Bright Spots                 

    · Administrators Reports

    This is our opportunity to hear about "Bright Spots" that have been happening in our schools and programs as presented briefly by our principals and directors.

     

    Superintendent’s Report

    · Vision 2020 Assessment and Vision 2025 Plan   Progress Assessment

    Our consultant Kevin Baughman will be present to share his findings from the assessment of the Vision 2020 strategic plan.  This will be a great springboard into summer strategic planning and the development of a Vision 2025 plan next school year, with a presentation and approval before the 2020-21 budget season.  Feel free to read the attached report...it's a long one!

     

     

    7. STANDING RESOLUTIONS (CONSENT AGENDA)

    The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.

     

    Approval of the following items:

    A. Agenda and Any Additions to the Agenda for May 14, 2019                               

    B. Minutes from the Regular Meeting held on April 23, 2019   Minutes for 4/23/19

    C. Internal Claims Auditor Report   Internal Claims Auditor Report

    D. Extra-classroom Treasurer’s Report   Extra-classroom Treasurer's Report

    E. Committee on Preschool Special Education (CPSE) and Committee on Special Education (CSE)

    Report:  (Exhibit #5)

    Initial Review 1
    Program Review
    Annual Review 15 
    Reevaluation (Triennial)
    Administrative Transfer
    Preschool
    504 Review
    504 Initial 
    Amendment w/o Meeting Held


    F. Updated List of Substitute and Supervisory Personnel   (Exhibit #6)

    This is a list that indicates personnel that provide various supervisory duties for the District.  These could be those who are either current employees whose contracts do not define such supervision remuneration, or those who are not current employees.  Those whose contracts define these roles and the associated remuneration do not appear as their contracts authorize the payment.  This is why you do not see teachers as chaperones, because it is in their contract.

     

    8. NEW BUSINESS                                                              

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the Contract for Rental of Facilities for 2019-2020 school year between the Clinton School District and the Oneida-Madison BOCES for one distance learning classroom totaling $1000.00, be approved.   Rental Agreement

    The regional high school Chinese class is broadcast from Clinton using one of our rooms and we receive rental for the use of the room that is a cost shared by all of the participating districts.

     

    B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the Contract for Rental of Facilities for 2019-2020 school year between the Clinton School District and the Oneida-Madison BOCES for one summer school driver education classroom totaling $435, and ancillary services totaling $300, be approved.   Rental Agreement

     We rent to BOCES when such a class requires the use of our facilities.

     

    C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, in accordance with Board Policy #6150, the attached 2018-2019 line item budget transfers, be approved.   Budget Transfer Item

    Description Account Code Increase Decrease Reason
    Computer Hardware A2360.220.00 $9,000   To purchase 25 Chromebooks 
    MS Textbook A2100.481.04   $9,000 for sixth grade.

     

    D. BE IT RESOLVED that the Board  of Education accepts a donation for the Elementary School’s Playground Project from Box Tops for Education:  Playground Donation

    $368.60       TA085 Playground

     

     

    E. FITNESS CENTER EQUIPMENT BID

    WHEREAS, the District advertised for bids for the purpose of furnishing Fitness Center Equipment;

    WHEREAS, one (1) proposal was duly received in response to the bid solicitation as previously authorized; and

    WHEREAS, said timely bids were received and opened on April  2, 2019 at 11:00 a.m. at the Clinton Central School District Business Office, 75 Chenango Avenue, Clinton, New York; and

    WHEREAS, the District has conducted due diligence and a review of the specifications of the timely bid responses; and

    NOW, THEREFORE, BE IT RESOLVED, that the Board of Education hereby awards the successful bid for the furnishing of Fitness Center equipment, purchased primarily with funds donated by the CCSD Foundation, to George’s Gym Equipment of Clinton, New York, as lowest responsive, responsible bidder, for a total bid price of $84,947, subject to entering into the appropriate contract documents and further upon the filing of insurance documents and other required matters set forth in the bid solicitation documents; and it is further

    RESOLVED that the Superintendent of Schools or his designee is authorized to execute the necessary documentation as above-described.  Fitness Center Equipment Bid

    We were required to bid the project due to the total price of the equipment and installation.  

     

    F. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the agreement between the Oneida County Probation Department and the Clinton Central School District to provide Probation Officers for the purpose of Initial Response Team services for the 2019-2020 school year at a cost of $12,000.00, be approved.  Oneida County Agreement

    The cost went up a bit (over 10%) after new leadership at the County Probation Department analyzed the services.  We are fortunate to have such services and the total cost is very affordable in relation to the outstanding service and benefits we receive through this partnership.

     

    9. OTHER       

    A. BE IT RESOLVED that the Board of Education adopts the revised 2018-2019 school calendar.  Calendar Revision         

    There are some half days we added at the end of the year for the elementary school, which are necessary for student assessment and class placement analysis.  There may be a couple of middle school days, but we want to be exactly sure when before announcing them.

      

    10. PUBLIC TO BE HEARD

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

     

    11. PERSONNEL  

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following coaching appointments for the 2019-2020 school year, to be compensated in accordance with Article 14 of the CTA contract or other agreements/understandings between the District and CTA, be approved.   (Exhiit #14)   

    Heather  Hillage-Scribner Girls  JV Field Hockey Coach $3,215.52
    Luke Manolescu Boys Varsity Football Asst. Coach $3,255.76
    Megan Hemstrought Girls  Varsity Soccer Volunteer  
    Arthur  McKinnon Co-ed Varsity Cross Country Volunteer  

     

     New in this group is the assistant football coach who will be part of a new staff of coaches in the football program.

     

    B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, a maximum of sixteen summer work days for Jennifer Waligory-Lee, to provide professional development and mentoring coordination services for faculty and administrators, to be compensated at a daily rate of $407.07 for 2018-19, and $421.77 for 2019-2020, be approved.   (Exhibit #15)

     

    C. BE IT RESOLVED that, upon the recommendation of the Superintendent, and Sabbatical Committee convened as per the CTA contract, Jennifer Waligory-Lee be granted a sabbatical leave of absence (alternative project), subject to the conditions of the current CTA agreement and pending negotiation of a satisfactory Memorandum of Agreement.  (Exhibit #16)

     

    D. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following musical accompanists for the 2018-2019 school year to be compensated in a total amount not to exceed the budgeted amount of $2000, be approved.

    Colleen Pellman and Tina Toglia

     

    E. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of Travis Owens, technology teacher in the high school, effective June 30, 2019, be accepted with regret.  (Exhibit #17)

     

    12. QUESTIONS BY THE BOARD OF EDUCATION

    This is an opportunity for board members to have dialogue with one another and/or ask for and provide information.

     

    13.  EXECUTIVE SESSION AND ADJOURNMENT

    Because school boards are public bodies, all meetings of a quorum of the board must be open to the public except where an executive session is properly convened for certain reasons authorized by law. While the Open Meetings Law lists eight reasons, the most common grounds invoked by school boards are to discuss:

    -Proposed, pending or current litigation.
    -Collective negotiations pursuant to article 14 of the Civil Service Law.
    -The medical, financial, credit or employment history of a particular person or corporation, or matters leading to “the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.”
    -The reasons are stated before the Boards votes to enter into executive session.

    It is anticipated that there will be an executive session tonight.

     

    14. ADJOURNMENT

     

    15. UPCOMING EVENTS

    Date Event Time and Location
    May 17&18, 2019 NYSSMA Levels 5 & 6 Central Valley CSD
    May 20, 2019 5th to 6th Grade Orientation 7:00pm, Theater
    May 21, 2019 Budget Vote Noon to 8:00pm, Theater Lobby
    May 22, 20119 High School Awards Assembly 8:00am, Theater
      CCSD Foundation Meeting 6:30pm, Secondary Media Center
    May 27, 2019 Memorial Day School Closed
    May 28, 2019 Elementary Math Awards 6:00pm - 7:00pm
    May 29, 2019 High School Spring Concert 7:00pm, Theater
    May 30, 2019 Middle School Spring Concert 7:00pm, Theater
    June 1, 2019 Senior Ball  
    June 3, 2019 National Jr. Honor Society Induction 7:00pm, Theater
    June 4, 2019 Board of Education Meeting 5:30pm, Secondary Media Center
    June 5, 2019 Grade 12 Awards Ceremony 6:00pm, Theater
    June 11, 2019 Beginning Musical Instrument   
      Selection Meeting 6:30pm, Theater
    June 12, 2019 General PTA Meeting 7:00pm, Secondary Media Center
    June 13, 2019 PTA Ice Cream social  
    June 14, 2019 K-5 Flag Day Ceremony 9:15am, Elementary School
      Spring Fling 2:30pm - 4:30pm
      Middle School Farewell Dance 7:00pm - 9:00pm
    June 18, 2019 Board of Education Meeting 5:30pm, High School Cafeteria
    June 19, 2019 CCSD Foundation Meeting 6:30pm, Secondary Media Center
    June 20, 2019 Grade 5 Awards Day 10:00am, Theater
    June 22, 2019 Commemcement 10:00am, Theater
    June 26, 2019 Last Day of Classes  
      Grade 8 Moving Up Ceremony