• CLINTON CENTRAL SCHOOL DISTRICT
    BOARD OF EDUCATION
    REGULAR MEETING
     
    Secondary Media Center
    April 23, 2019
    5:30pm

     

    Annotated by Superintendent Dr. Steve Grimm

     

    1. CALL TO ORDER

    2. PLEDGE OF ALLEGIANCE

    3. READING OF THE MISSION STATEMENT

    Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.

    4. PUBLIC TO BE HEARD

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

    5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF                                                                

     

    A. Bright Spots                 

    · Administrators’ Reports

    This is our opportunity to hear about "Bright Spots" that have been happening in our schools and programs as presented briefly by our principals and directors.

    B. Superintendent’s Report

    · Budget Update – Mr. Joseph Barretta and Dr. Stephen Grimm

    Each meeting includes the review of each segment of the total budget, and at this point, the Board and public will have reviewed all aspects of the total budget.  In addition, the Finance Committee met before the April 9 meeting to review possible funding scenarios, including the review of the Long Range Financial Plan/Analysis and the Reserve Plan.  At the April 9th board meeting, we discussed those plans and the associated plans to reduce expenditures and apply other revenue sources to balance the revenues and expenditures, thereby balancing the budget.  With an inital budget gap between projected expenses and revenues of nearly $900K presented in January, we now have a plan to close the gap through a combination reducing expenditures and increasing revenues.

    At this meeting, there will a brief summary of the final plan and numbers and the Board will be voting on the final recommended budget amount later in this meeting.

    Here is a link to the meeting webpage from April 9 that includes additional information from the April 9 meeting:

    April 9 BOE MeetingLink (Begin on Slide 9 of Presentation Deck)

    6. STANDING RESOLUTIONS (CONSENT AGENDA)

    The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.

    Approval of the following items:

    A. Agenda and Any Additions to the Agenda for April 23, 2019                               

    B. Minutes from the Special Meeting held on April 9, 2019   Draft Minutes from 04/09/19

    C. Summary Treasurer’s Report for March 2019   Summary Treasurer's Report

    D. Treasurer’s Report for March 2019   Treasurer's Report

    E.  Executive Summary for March 2019   Executive Summary

    F. Revenues/Expenditures by Month  Revenues/expenditures by Month

    G. Extra-classroom Treasurer’s Report   Extra-classroom Treasurer's Report

    H. Committee on Preschool Special Education (CPSE) and Committee on Special Education (CSE) Report:  (Exhibit #7)        

    Initial Review 1
    Program Review 1
    Annual Review 5
    Reevaluation (Triennial) 1
    Administrative Transfer 0
    Preschool 0
    504 Review 1
    504 Initial  0
    Amendment w/o Meeting Held 0


    I.  Updated List of Substitute and Supervisory Personnel  (Exhibit #8)

    This is a list that indicates personnel that provide various supervisory duties for the District.  These could be those who are either current employees whose contracts do not define such supervision remuneration, or those who are not current employees.  Those whose contracts define these roles and the associated remuneration do not appear as their contracts authorize the payment.  This is why you do not see teachers as chaperones, because it is in their contract.

    7. COMMITTEE/LIAISON REPORTS

    A. Committees

    1. Finance Committee – Ms. Erica Shaw

    The Finance Committee met before the April 9 meeting and reviewed important information regarding our budget, long range financial plan, and reserve plan.  They also heard directly from our Financial Adviser Dr. Timbs.

    8. NEW BUSINESS

    8A. WHEREAS, the Oneida-Herkimer-Madison BOCES tentative administration budget is adopted by public resolution; and 

    WHEREAS, copies of the tentative administration, capital and program budgets were received on March 19, 2019 and an information meeting was presented at OHM BOCES on April 3, 2019;

    NOW THEREFORE BE IT RESOLVED that the Board of Education approves the tentative administrative budget of the Board of Cooperative Educational Services, Sole Supervisory District of Oneida, Herkimer and Madison Counties, in the amount of $3,699,383.62 for 2019-2020.   OHM BOCES Budget

    The budget was presented to the component districts at the April 3rd meeting on which I reported; board member Megan Burdick and I attended.

    8B. WHEREAS, the election of Cooperative Board members is to occur by resolution; and

    WHEREAS, notification was received on March 21, 2019 of the slate of candidates, and an information meeting was presented at OHM BOCES on April 3, 2019;   

    NOW THEREFORE BE IT RESOLVED that, the Board of Education casts its vote(s) in the annual election of members for a three year term to the Board of Cooperative Educational Services, Sole Supervisory District of Oneida, Herkimer and Madison Counties, for the persons indicated on the ballot.   Board Candidates                                                                       

    1. Mr. Michael Moore (Clinton)                                                            

    2. Mr. Gary Nelson (Holland Patent)

    3. Dr. Gary W. Porcelli (New York Mills)

    4. Mr. Russell Stewart (Waterville) 

    8C.  BE IT RESOLVED that the expenditure budget for the 2019-2020 school year in the amount of $29,237,218 and to place said proposition before the voters on May 21, 2019, be adopted.

    This is the final expenditure amount of for the proposed budget.  The Board votes on the proposed expenditure amount that will be brought to the voters.

    8D. WHERE AS, Education law section 1608(7) requires that each year the Board of  Education prepare and approve a property tax report  card;

     BE IT RESOLVED; that the Board of Education adopts the following property tax report card.  Property Tax Report Card

    This is a legal requirement that places important budget related information in an easy to read format.  It will also be sent to voters.

    8E. Retirement Contribution Reserve Sub-Fund Resolution

    This was part of the recently approved legislation that will now allow us to establish a reserve for the purpose of mitigating the impact of teacher retirement cost fluctuations in the future.  We are not funding this until the end of the fiscal year.

    WHEREAS, the Clinton Central School District participates in the New York State Teachers’ Retirement System (“TRS”); and

    WHEREAS, on April 23, 2019, the Board of Education of the Clinton Central School District by resolution established a Retirement Contribution Reserve Fund known as the Teacher Retirement Contribution  Reserve pursuant to Section 6-r of the General Municipal Law; and

    WHEREAS, the Board of Education has determined it is also appropriate to establish a sub-fund within said Retirement Contribution Reserve Fund pursuant to Section 6-r of the General Municipal Law.  

    NOW THEREFORE, BE IT RESOLVED, by the Board of Education of the Clinton Central school District School District, pursuant to Section 6-r of the General Municipal Law, as follows:

                1. The Board hereby establishes a sub-fund within Teacher Retirement Contribution Reserve to be known as the Clinton Central School District Retirement Contribution Reserve Sub-Fund;

                2. The source of funds for this Reserve Sub-Fund shall be:

                a. such amounts as may be provided therefore by budgetary appropriation or raised by tax therefore;

                b. such revenues as are not required by law to be paid into any other fund or account;

                c. such other funds as may be legally appropriated; and

                d. notwithstanding any law to the contrary, such amounts as may be transferred from a reserve fund established pursuant to Section 6-c, 6-d, 6-e, 6-f or 6-g of Article 2 of the General Municipal Law, comprised of moneys raised from the same tax base as the moneys in the retirement contribution reserve fund, or a reserve fund established pursuant to Education Law Section 3651, provided that any such transfer shall only be made by Board resolution adopted after a public hearing held on at least 15 days prior notice published in at least one newspaper having general circulation in the District.

                3. By resolution, the Board of Education may authorize expenditures from this Reserve Sub-Fund.  Except as otherwise provided by law, moneys in this Reserve Sub-Fund may only be appropriated to finance retirement contributions to the New York State Teachers’ Retirement System, and/or to offset all or a portion of the amount deducted from the moneys apportioned to the District from the State for the support of schools pursuant to Section 521 of the Education Law.

                4. No member of the Board of Education or employee of the District shall:

                a. authorize a withdrawal from this Reserve Sub-Fund for any purpose except as provided in Section 6-r of the General Municipal Law; or

                b. expend any money withdrawn from this Reserve Sub-Fund for a purpose other than as provided in Section 6-r of the General Municipal Law.

                5. The moneys contributed annually to the Reserve Sub-Fund shall not exceed 2% of the total compensation or salaries of all teachers employed by the District who are members of TRS paid during the immediately preceding fiscal year. 

                6. The balance of the Reserve Sub-Fund shall not exceed 10% of the total compensation or salaries of all teachers employed by the District who are members of TRS paid during the immediately preceding fiscal year. 

                7. The moneys in this Reserve Sub-Fund shall be deposited and secured in the manner provided by Section 10 of the General Municipal Law.  The Board of Education or its authorized designee may invest the moneys in this Reserve Sub-Fund in the manner provided by Section 11 of the General Municipal Law.  Any interest earned or capital gain realized on the money so deposited or invested shall accrue to and become part of this Reserve Sub-Fund.

                8. The chief fiscal officer shall account for this Reserve Sub-Fund separate and apart from all other funds of the District.  Such accounting shall show: the source, date and amount of each sum paid into the sub-fund; the interest earned by such sub-fund; capital gains or losses resulting from the sale of investments of this sub-fund; the order, purpose thereof, date and amount of each payment from this sub-fund; the assets of the sub-fund, indicating cash balance and a schedule of investments.  The chief fiscal officer, within sixty (60) days of the end of each fiscal year, shall furnish a detailed report of the operation and condition of this sub-fund to the Board of Education. 

               9. This Resolution shall take effect immediately.

    8F.  BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the District Reserve Plan for the 2018-2019 school year be approved.   Reserve Plan 2019 

    The Finance Committee reviewed this at their last meeting on April 9, and its essence was presented to the Board at the board meeting on April 9.

    9. PUBLIC TO BE HEARD

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

    10. PERSONNEL                                                                                                 

    10A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following coaching appointment for the 2019-2020 school year, to be compensated in accordance with Article 14 of the CTA contract or other agreements/understandings between the District and CTA, be approved.  (Exhibit #13)

    Zachary Jones Boys Varsity Football Head Coach  $4,883.64
    Richard Maline Boys Modified Football Head Coach  $2,034.85
    Michael Scheiderich Boys Varsity Soccer Head Coach  $3,636.40
    Juan Reyes Boys  JV Soccer Head Coach  $2,632.14
    Timothy Weigel Boys Modified Soccer Head Coach  $2,114.15
    Donald Hicks Boys Modified Soccer Volunteer  
    Elizabeth Baker Girls  Varsity Soccer Head Coach  $4,549.36
    Melissa Downs Girls  JV Soccer Head Coach  $2,727.30
    Michael Tesak Girls  Modified Soccer Head Coach  $2,114.15
    Miquel Grimm Girls  Varsity Field Hockey Head Coach  $3,382.64
    Norm  Deep, Jr.   Varsity Cross Country Head Coach  $5,296.96
    Stacy Davignon   Modified Cross Country Head Coach  $2,507.10
    Mike  Townsend   Varsity Tennis Head Coach  $4,167.36

     

    10B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the obsolete civil service position PCLCS-131 Telephone Operator I, be abolished.

    From time to time we and Civil Service review our positions registered with Civil Service and make adjustments to reflect our need and current staffing.

    11. QUESTIONS BY THE BOARD OF EDUCATION

    This is an opportunity for board members to have dialogue with one another and/or ask for and provide information.

    12. EXECUTIVE SESSION AND ADJOURNMENT

    Because school boards are public bodies, all meetings of a quorum of the board must be open to the public except where an executive session is properly convened for certain reasons authorized by law. While the Open Meetings Law lists eight reasons, the most common grounds invoked by school boards are to discuss:

    Proposed, pending or current litigation.
    Collective negotiations pursuant to article 14 of the Civil Service Law.
    The medical, financial, credit or employment history of a particular person or corporation, or matters leading to “the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.”
    The reasons are stated before the Boards votes to enter into executive session.

    It is anticipated that there will be an executive session tonight.

    13. UPCOMING EVENTS

    Date Event Time and Location
    April 24, 2019 CCSD Foundation Meeting 6:30pm, Secondary Media Center
    April 25, 2019 Incoming Kindergarten   
      Parent Information Night 6:30pm, Elementary Cafeteria
    April 26, 2019 Arbor Day Celebration 10:00am, Elementary School
    May 1 & 2, 2019 NYS Math Assessments, Grades 3-8  
    May 4, 2019 Drama Club Spring Performance 7:00pm, Theater
    May 8, 2019 5th to 6th Grade Middle School Tour  
    May 9, 2019 PTA Staff Appreciation Lunch  
      Elementary Spring Concert 7:00pm, Theater
    May 1 & 11, 2019 NYSSMA Levels 1-4 Sauquoit CSD
    May 10, 20191 Eighth Trip to NYC  
    May 11, 2019 Junior Prom  
    May 13-17, 2019 Kindergarten Screening By Appointment
    May 14, 2019 Meet the Candidates 5:30pm, High School Cafeteria
      Budget Hearing 6:00pm, High School Cafeteria
      District Art Festival  
    May 17&18, 2019 NYSSMA Levels 5 & 6 Central Valley CSD
    May 20, 2019 5th to 6th Grade Orientation 7:00pm, Theater
    May 21, 2019 Budget Vote Noon to 8:00pm, Theater Lobby
    May 22, 20119 High School Awards Assembly 8:00am, Theater
      CCSD Foundation Meeting 6:30pm, Secondary Media Center
    May 23, 2019 National Jr. Honor Society Induction 7:00pm, Theater
    May 27, 2019 Memorial Day School Closed
    May 28, 2019 Elementary Math Awards 6:00pm - 7:00pm
    May 29, 2019 High School Spring Concert 7:00pm, Theater
    May 30, 2019 Middle School Spring Concert 7:00pm, Theater
    June 1, 2019 Senior Ball  
    June 4, 2019 Board of Education Meeting Tentative
    June 5, 2019 Grade 12 Awards Ceremony 6:00pm, Theater