• CLINTON CENTRAL SCHOOL DISTRICT
    BOARD OF EDUCATION
    SPECIAL MEETING

    Secondary Media Center
    April 9, 2019
    5:30pm

     

    Annotated by Superintendent Dr. Steve Grimm

     

    1. CALL TO ORDER

    2. PLEDGE OF ALLEGIANCE

    3. READING OF THE MISSION STATEMENT

    Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.

    4. PUBLIC TO BE HEARD

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

    5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF

                                                                    

    A. Bright Spots      

    This is our opportunity to hear about "Bright Spots" that have been happening in our schools.  Principals will not be presenting this time; however, we will recognized student Upstanders.

    · Recognition of Upstanders

    · Other

    There may be other recognitions.

    B. Superintendent’s Report

    · Budget Update – Mr. Joseph Barretta and Dr. Stephen Grimm

    Each meeting includes the review of each segment of the total budget, and at this point, the Board and public will have reviewed all aspects of the total budget.  In addition, our Finance Committee will have met before this meeting to review possible funding scenarios.  At the Board Meeting, we will discuss those scenarios and the associated plans to reduce expenditures and apply other revenue sources.

    With an inital budget gap between projected expenses and revenues of nearly $900K presented in January, we have reduced that margnin to approximately $370K, which is still a significant amount.  The only way to close this gap is to either reduce expenditures or increase revenues, or both.  Our hope for positive intervention from the state legislature budget agreement was misplaced as we received only an additional approximately $3,500; virtually no additional funding compared to the January executive budget proposal.  The budget amount does not need to be adopted by the Board of Education until the April 23rd meeting; therefore, there will be additional time to discuss implications and proposals with staff before the final adoption.

    6. STANDING RESOLUTIONS (CONSENT AGENDA)

    The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.

    Approval of the following items:

    A. Agenda and Any Additions to the Agenda for April 9, 2019                                 

    B. Minutes from the Regular Meeting held on March 26, 2019   Draft Minutes for 03/26/19

    C. Committee on Preschool Special Education (CPSE) and Committee on Special Education (CSE) Report:  (Exhibit #2)   

    Initial Review  4
    Program Review  3
    Annual Review  23
    Reevaluation (Triennial)  6
    Administrative Transfer  0
    Preschool  2
    504 Review  11
    504 Initial   2
    Amendment w/o Meeting Held  1


    D. Updated List of Substitute and Supervisory Personnel   (Exhibit #3)

    This is a list that indicates personnel that provide various supervisory duties for the District.  These could be those who are either current employees whose contracts do not define such supervision remuneration, or those who are not current employees.  Those whose contracts define these roles and the associated remuneration do not appear as their contracts authorize the payment.  This is why you do not see teachers as chaperones, because it is in their contract.

    7.  NEW BUSINESS

    A. Policy

    The policy committee meets on the regular basis and reviews existing policies and updated that are needed due to changes in laws and regulations. There is detailed information regarding any recommendation and there is also an input form for anyone that would like to make comments regarding any of the recommendations. Comments can also be made at a board meetings. Here is a link to the Policy Committee Web Page

    1. BE IT RESOLVED that draft policy #5420, Student Health Services, be adopted.   Draft Policy #5420

        NOTE: This is the second reading and adoption.

    See the attached cover page and policy.

    2. BE IT RESOLVED that draft policy #4710, Grading Systems, be adopted.   Draft Policy #4710

        NOTE: This is the second reading and adoption.

    After receiving additional input from the field, and further review by the Policy Committee, there has been a revision since the first meeting.

    B. WHEREAS, it is the plan of a number of PUBLIC SCHOOL DISTRICTS and the MADISON-ONEIDA BOCES (the “BOCES”) during the 2019-2020 school year to bid jointly for the purchase of various types of computers and technology commodities (the “Commodities”); and

    WHEREAS, the Clinton Central School District (“the School District”) is desirous of participating in the joint bidding of the Commodities, as authorized by General Municipal Law, Article 5-G; and

    WHEREAS, this Board of Education has received and reviewed the Cooperative Bid Procedures (“the Procedures”) governing its right and responsibilities should it elect to participate in the joint bidding of commodities; and

    BE IT FURTHER RESOLVED, that in accordance with Cooperative Bid Procedures the Board of Education agrees to award bid purchase item purchases according to the recommendation of the BOCES if such award is in the best interest of the school district.

    C. BE IT RESOLVED that the Board of Education approves the disposal of the attached list of obsolete property.   Items for Disposal

    D. BE IT RESOLVED that the Board  of Education accepts a donation for the Elementary School’s Playground Project from Hannaford Helps Schools Program:   Playground Donation

        $375                TA085 Playground                   

    8. OTHER

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the District Special Education Plan for the 2018-2019 school year be approved.   Special Education Plan

    This plan was presented to the Board at the last meeting and is now recommended for approval tonight; this occurs annually.

    B. BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the   emergency closing “give back” day(s) listed below, be approved:

    If, by May 23, 2019 we have not been forced to use the one remaining emergency day, then school will be closed on Friday, May 24, 2019. Should an additional emergency day be used before May 24, 2019, then May 24, 2019 will be a day of instruction.                  

    This application of one of the remaining emergency days will create a longer Memorial Day Weekend with no school for students and staff on that Friday.

    9. PUBLIC TO BE HEARD

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.   If you would like such dialogue, please contact the superintendent.

    10. PERSONNEL  

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following musical accompanist for the 2018-2019 school year to be compensated in a total amount not to exceed $2000, be approved.

        Janelle Conklin

    B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation of Judith Kowalczyk from the position of office specialist, effective April 13, 2019, be accepted with regret.  (Exhibit #9)  

    C. BE IT RESOLVED that upon the recommendation of the Superintendent of Schools, the resignation of Chelsea Martin from the position of school guidance counselor, effective June 30, 2019, be accepted with regret.  (Exhibit #10)

    D. BE IT RESOLVED that upon the recommendation of the Superintendent of Schools, the resignation of Christina Digristina from the position of physical education teacher, effective June 30, 2019, be accepted with regret.   (Exhibit #11)

    E. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the Tech Prep Team Leader stipend of $500 for Ryan O’Rourke, Technology Teacher, be approved.                              

       NOTE: The District received a grant of $900 from OHM BOCES to fund this program, $500 of which is designated for the Team Leader stipend.

    11. QUESTIONS BY THE BOARD OF EDUCATION

    This is an opportunity for board members to have dialogue with one another and/or ask for and provide information.

    12. EXECUTIVE SESSION

    Because school boards are public bodies, all meetings of a quorum of the board must be open to the public except where an executive session is properly convened for certain reasons authorized by law. While the Open Meetings Law lists eight reasons, the most common grounds invoked by school boards are to discuss:

    Proposed, pending or current litigation.
    Collective negotiations pursuant to article 14 of the Civil Service Law.
    The medical, financial, credit or employment history of a particular person or corporation, or matters leading to “the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.”
    The reasons are stated before the Boards votes to enter into executive session.

    It is anticipated that there will be an executive session tonight.

    13. ADJOURNMENT

    14. UPCOMING EVENTS

    Date Event Time and Location
    April 12 - 22, 2019 Spring Recess No Classes
    April 19, 2019 Good Friday School Closed
    April 23, 2019 Board of Education Meeting 5:30pm, Secondary Media Center
    April 24, 2019 CCSD Foundation Meeting 6:30pm, Secondary Media Center
    April 25, 2019 Incoming Kindergarten   
      Parent Information Night 6:30pm, Elementary Cafeteria
    April 26, 2019 Arbor Day Celebration 10:00am, Elementary School
    May 1 & 2, 2019 NYS Math Assessments, Grades 3-8  
    May 4, 2019 Drama Club Spring Performance 7:30pm, Theater
    May 8, 2019 5th to 6th Grade Middle School Tour  
    May 9, 2019 PTA Staff Appreciation Lunch  
      Elementary Spring Concert 7:00pm, Theater
    May 1 & 11, 2019 NYSSMA Levels 1-4 Sauquoit CSD
    May 10, 20191 Eighth Trip to NYC  
    May 11, 2019 Junior Prom  
    May 13-17, 2019 Kindergarten Screening By Appointment
    May 14, 2019 Meet the Candidates 5:30pm, High School Cafeteria
      Budget Hearing 6:00pm, High School Cafeteria
      District Art Festival