• CLINTON CENTRAL SCHOOL DISTRICT
    BOARD OF EDUCATION
    SPECIAL MEETING
     

    Secondary Media Center
    March 12, 2019
    5:30pm

     

    Annotated by Superintendent Dr. Steve Grimm

     

    1. CALL TO ORDER

    2. PLEDGE OF ALLEGIANCE

    3. READING OF THE MISSION STATEMENT

    Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.

    4. PUBLIC TO BE HEARD

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students. All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.  If you would like such dialogue, please contact the superintendent. 

    5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF

    A. Bright Spots – Dr. Stephen Grimm

    - Recognition of National Merit Scholars

    - Other

    B. Superintendent’s Report

    - Kirkland Town Library Proposal

    At the last board meeting, the Kirkland Town Library approached the District and indicated that they would be requesting to place a proposition on our ballot which will ask the voters to decide whether or not the library can collect taxes.  This is separate from the school district taxes, and it can be confusing for a community that it is not actually the school district’s library. 

    At this meeting, the Board will need to adopt a properly worded and legal proposition related to the Library as the school district has received such a formal request for the proposition ot occur at the Annual Meeting in May.  While the District is obligated to present such a proper and legal proposition to the public, as of the time of this annotation, it is understood that the Board has the authority to determine the date, time and place that the vote will occur.  It has been confirmed that it is the desire of the Library to have the proposition considered in May. This portion of the Superintendent's Report will be an opportunity for the Board to discuss this issue and fully understand the related law and their authority before making an informed decision concerning the proposition.  Representatives from the Library will be present to help answer questions and otherwise inform the Board.

    -  Budget Presentation

    The next sequence of the budget presentation schedule includes PPS, BOCES, and Benefits.  Each meeting includes the review of each segment of the total budget.  By the end of the schedule, the Board and public will have reviewed all aspects of the total budget.  The full budget development calendar can be found here:  2019-2020 Budget Development Calendar

    -  Other

    There may be other updates to provide the public and the Board.

    6. STANDING RESOLUTIONS (CONSENT AGENDA)

    The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.

     Approval of the following items:

    A. Agenda and Any Additions to the Agenda for March 12, 2019          

    B. Minutes from the Regular Meeting held on February 26, 2019   Draft Minutes for 02/26/19

    C. Summary Treasurer’s Report for January 2019   Summary Treasurer's Report

    D. Treasurer’s Report for January 2019   Treasurer's Report

    E. Executive Summary for January 2019    Executive Summary

    F. Revenues/expenditures by Month   Revenues/expenditures by Month

    G.Committee on Preschool Special Education and Committee on Special Education (CSE) Report:  (Exhibit #6)
     

    Initial Review  0
    Program Review  3
    Annual Review  4
    Reevaluation (Triennial)  0
    Administrative Transfer  0
    Preschool  3
    504 Review  1
    504 Initial   0
    Amendment w/o Meeting Held  2


    H. Updated List of Substitute and Supervisory Personnel   (Exhibit #7)

    I.  MS-4 Report   MS-4 Annual Report

    7.  NEW BUSINESS

    As per board policy, propositions need to be approved 60 days in advance of the vote.  The following two propositions will be acted on separately; the first (A - Proposition 2) authorizes the Capital Reserve, and the second (B - Proposition 3) is the Town Library proposal.  Proposal 1 will be the school budget amount. 

    A. RESOLUTION DATED MARCH 12, 2019

    RESOLUTION OF THE BOARD OF EDUCATION OF THE CLINTON CENTRAL SCHOOL DISTRICT, ONEIDA COUNTY, NEW YORK APPROVING A PROPOSITION TO AUTHORIZE ESTABLISHMENT OF A NEW CAPITAL RESERVE FUND.

    WHEREAS, the Clinton Central School District (the “School District”) is considering establishing a new capital reserve fund (the “Capital Reserve Fund”) in accordance with Section 3651 of the Education Law of the State of New York, as amended, in order to pay costs of the construction, reconstruction, improvement, rehabilitation and repair of School District buildings and facilities and related improvements by the School District; and

    WHEREAS, the Board of Education of the School District (the “Board of Education”) desires to seek the authorization of the duly qualified voters of the School District in order to establish the Capital Reserve Fund;

    NOW, THEREFORE, be it resolved by the Board of Education of the School District as follows:

    Section 1.  The Board of Education hereby approves the inclusion of the following proposition on the ballot at the annual meeting of the School District scheduled to be held on May 12, 2019:

    Proposition No. 2

         Shall the Board of Education (the “Board of Education”) of the Clinton Central School District (the “School District”) be authorized and directed to establish a new Capital Reserve Fund, in accordance with the provisions of  Section 3651 not to exceed $10,000,000; with a term of 10 years; which shall be used to pay the cost of construction, reconstruction, improvement, rehabilitation and repair of School District buildings and facilities and related improvements, and the acquisition of original furnishings, equipment, machinery and apparatus required for the purposes for which such improvements are to be used, with the Capital Reserve Fund amount to be raised by appropriations from the School District’s undesignated fund balance, in such amounts as determined annually by the Board of Education?

    Section 2.  The School District Clerk is hereby directed to include the foregoing proposition in the notice of annual School District meeting in accordance with the provisions of the Education Law.

    Section 3.  This Resolution shall take effect immediately.

    B. RESOLUTION DATED MARCH 12, 2019

    RESOLUTION OF THE BOARD OF EDUCATION OF THE CLINTON CENTRAL SCHOOL DISTRICT, ONEIDA COUNTY, NEW YORK APPROVING A PROPOSITION TO LEVY A TAX FOR THE KIRKLAND TOWN LIBRARY.

    WHEREAS, the Board of Trustees of the Kirkland Town Library (the “Library”) has requested that the Clinton Central School District (the “School District”) levy a tax upon the taxable property in the School District to fund public library services in accordance with Section 259(1) of the Education Law of the State of New York, as amended; and

    WHEREAS, the Board of Education of the School District (the “Board of Education”) desires to seek the authorization of the duly qualified voters of the School District in order to levy the tax requested by the Library;

    NOW, THEREFORE, be it resolved by the Board of Education of the School District as follows:

    Section 1.  The Board of Education hereby approves the inclusion of the following proposition on the ballot at the annual meeting of the School District scheduled to be held on May 21, 2019:

    Proposition No.  3    

         Shall the sum of $324,784 be raised by annual levy of a tax upon the taxable property within the Clinton Central School District for the purpose of funding the Kirkland Town Library?

    Section 2. The School District Clerk is hereby directed to include the foregoing proposition in the notice of annual School District meeting in accordance with the provisions of the Education Law.

    Section 3. This Resolution shall take effect immediately.

    C. BE IT RESOLVED that the Board of Education accepts a $172.25 donation from the Clinton Sports Boosters to support the 2018-2019 Clinton co-ed bowling team.   Bowling Donation

    $172.25    A.2705 (Gifts and Donations)

    Budgetary Distribution

    $172.25    A.2855.400.00.0000 (Athletic Contractual)

    The bowling team was a combined team with Remsen, which allowed a bowler from Remsen to compete on our team.  We request that when there is an additional cost to our teams because of a combination agreement, the cost is reimbursed to the District by the boosters.  In the case of bowling, we are charged per game per player by the bowling establishment and this amount represents the cost of the one bowler from Remsen.  The bowling team raised the money, and then some, from a pancake breakfast they held during the season.

    8. OTHER

    A. BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, and in accordance with Section III policy and procedure, that students from Notre Dame, Morrisville-Eaton, Mount Markham and Waterville be granted permission to participate as combining athletes in the Clinton Central School boys’ varsity lacrosse program.   Combining Agreements                                                    

    As I indicated in previous meetings, the boys lacrosse team was struggling to get enough players from Clinton signed up to play this spring in order to field a team on their own.  We have had combining agreements with other schools in past and have not charged them if the players do not cost us additional expenses.  When and if they do, we ask that boosters cover that expense.  In this case, the boys rallied and enough players from Clinton signed up to form our own team.  Therefore, combining with other schools to allow approximately 5 to 8 players from these schools play on our team is consistent with past arrangements.

    9. PUBLIC TO BE HEARD

    The Board Meeting is a meeting held in public, not a public meeting.  While this is an opportunity to speak directly to the Board of Education, please do not expect reciprocal dialogue with the board members or superintendent at the meeting.   If you would like such dialogue, please contact the superintendent.

    10. PERSONNEL 

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation with intent to retire of Victoria Pearson Teacher Assistant, after 17 years of service at CCS, in accordance with Article 22 of the current CTA agreement, effective June 30, 2019, be accepted with regret.  (Exhibit #10)

    B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation with intent to retire of Nancy Zumpano, Mathematics Teacher, after 29 years of service at CCS, in accordance with Article 22 of the current CTA agreement, effective June 30, 2019, be accepted with regret.  (Exhibit #11)

    C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the resignation with intent to retire of Bradley L. Preston, Head Custodian after 33 years of service at CCS, in accordance with Sections 16 and 18 of the current CSEA agreement, effective September 5, 2019, be accepted with regret.  (Exhibit #12) 

    D. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following coaching appointments for the 2018-2019 school year, to be compensated in accordance with Article 14 of the CTA contract or other agreements/understandings between the District and CTA, be approved.  (Exhibit #13)

    Francis  Altieri Girls  JV Lacrosse Coach $2,423.82
    Kyle  Coin Boys Varsity Lacrosse Volunteer $0.00
    Ryan Perry Boys Varsity LacrosseVolunteer $0.00
    Amy Randall   Intramural Field Hockey Coach $419.83

     
    E. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the extension of the long-term substitute appointment in the elementary tenure area of Jessica Shelley from April 1, 2019 through June 26, 2019, be approved.

    We had a teacher resign at the end of December and at that time we extended Jessica's long term substitute assignment to April.  It will take longer to hire a permanent replacement which is why we need to extend the appointment to the end of the school year.

     

    11. QUESTIONS BY THE BOARD OF EDUCATION

    This is an opportunity for board members to have dialogue with one another and/or ask for and provide information.

     

    12. EXECUTIVE SESSION AND ADJOURNMENT

    Because school boards are public bodies, all meetings of a quorum of the board must be open to the public except where an executive session is properly convened for certain reasons authorized by law. While the Open Meetings Law lists eight reasons, the most common grounds invoked by school boards are to discuss:

    • Proposed, pending or current litigation.
    • Collective negotiations pursuant to article 14 of the Civil Service Law.
    • The medical, financial, credit or employment history of a particular person or corporation, or matters leading to “the appointment, employment, promotion, demotion, discipline, suspension, dismissal or removal of a particular person or corporation.”

    The reasons are stated before the Boards votes to enter into executive session.

     

    It is anticipated that there will be an executive session tonight.

     

    13. UPCOMING EVENTS

    Date Event Time and Location
    March 13, 2019 National Honor Society Induction 7:00pm, Theater
    March 15, 2019 Superintendent's Conference Day No Classes
    March 15 & 16, 2019 Jr. High All-county Music Festival Westmoreland CSD
    March 18 & 19, 2019 Tri-band Festival Concert 7:00pm, CCS Theater
    March 20, 2019 CCSD Foundation Meeting 6:30pm, Secondary Media Center
    March 22, 2019 Middle School Dance 7:00pm – 9:00pm
    March 25, 2019 College Admission Information Night 7:00pm, Secondary Media Center
    March 26, 2019 Board of Education Meeting 5:30pm, Secondary Media Center
    April 1, 2019 Modified Spring Sports Begin  
    April 3, 2019 Sports Boosters Meeting 7:00pm, Board Room
      General PTA Meeting 7:00pm, Secondary Media Center
    April 4, 2019 OVA  Saratoga Springs