• CLINTON CENTRAL SCHOOL DISTRICT
    BOARD OF EDUCATION
    REGULAR MEETING
     

    Secondary Media Center
    January 22, 2019
    5:30pm

    Annotated by Superintendent Dr. Steve Grimm

     

    1. CALL TO ORDER

    2. PLEDGE OF ALLEGIANCE

    3. READING OF THE MISSION STATEMENT

    Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.

    4. PUBLIC TO BE HEARD

    Please note that this is a meeting in public, not a public meeting.  The Board will not be disccussing matters or answering questions during the meeting.  This is part of the Board's guidelines and protocols, so please do not be upset if your questions are not answered.  Rest assured that the Board is listening and cares about your comments.  In addition, please know that you are also welcome to contact Superintendent Dr. Grimm at any time for information and answers to any of your questions.

    The Board encourages public participation on school related matters at Board meetings.  To allow for this, a period of not more than 30 minutes shall be set aside at each Board meeting.  Speakers shall limit their comments to no more than 5 minutes.  The Board will not permit, in public session, discussion involving District personnel or students.  All speakers are to conduct themselves in a civil manner.  Questions and comments from the public concerning matters which are not on the agenda will be taken under consideration and referred to the Superintendent for appropriate action.  If the Board considers a topic extraordinary and requires a discussion taking longer than 30 minutes, the Board will consider designating a separate forum dedicated to that topic.

    5. INFORMATION-REPORTS-PROPOSAL/SUPERINTENDENT & STAFF

    A. Bright Spots – Dr. Stephen Grimm

    This is our opportunity to hear about "Bright Spots" that have been happening in our schools and programs as presented briefly by our principals and directors.

    -  Administrators Reports

    -  Other

    B. Superintendent’s Report

    -  Draft 2019-2020 Calendar   Draft Calendar for 2019-2020

    We will talk about the draft calendar for next school year, which has been recommended by the all three BOCES regions in the Mohawk Valley.  Highlights are that the regents period extends further in June, which opens up a two week mid-year break and an extra long spring break.  Getting the draft out early will allow people to make plans and otherwise know when the big breaks will occur.  It is likely that the board will be approving a recommendation in February.

    -  High School Course Selection   Draft High School Selection Guide 2019-2020

    This is Board's annual opportunity to understand the courses and programs that are offered at the high school, and to talk directly with Principal Lee about the programs and guide.  This is the mechanism we are also using to approve new courses or other components of the educational program by way of the Board's formal approval of this document at the next meeting in March.  Believe it or not, soon our high school students (and 8th graders) will begin selecting courses and programs for the next school year.

    -  RtI Plan

    RtI is short for Response to Intervention, which is our mechanism to provide students with the additional interventions and services they need to meet and exceed state standards.  Director fo PPS, Mrs. Kathy Fonda, will present our plan to you.

    -  ESSA (Every Student Succeeds Act)   ESSA-Accountability-January 2019 PDF1-22-19 UPDATED .pdf

    The U.S. Department of Education approved New York’s Every Student Succeeds Act (ESSA) plan in January 2018. In developing the plan, NYSED engaged diverse groups of stakeholders to solicit recommendations on how to craft an ESSA plan that best meets the needs of the state’s students, schools, and communities.  Clinton Superintendent Dr. Grimm was actually a member of the ESSA Think Tank during its development.

    The plan emphasizes fostering equity in education for all students and expands measures for school accountability and student success.  This will be a short presentation to begin developing an awareness of the plan and the implications it has for Clinton. 

    Here is a link to the NYSED website:  http://www.nysed.gov/essa and and informational video:  http://www.nysed.gov/video/essa-informational-video

    -  Next Generation ELA and Math Standards

    The Board of Regents adopted the newly revised English Language Arts and Mathematics Learning Standards on September 11, 2017. The new standards have been the result of over two years of collaborative work to ensure New York State has the best learning standards for our students. Over 130 educators and parents worked together to make recommendations and revise the standards, resulting in a new set of revised English Language Arts and Mathematics Learning Standards. Additional information about the timeline for implementation in schools is available from Standards and Assessment Implementation Timeline , and here is a link to the NYSED website:  http://www.nysed.gov/next-generation-learning-standards

    This will be a short presentation to make you aware of the standards and what they represent.

    -  Budget Presentation

    This is our opportunity to hear from Joe regarding the state aid indicated in the Governor's executive budget proposal from last week.

    -  Other

    6. STANDING RESOLUTIONS (CONSENT AGENDA)

    The items in this section consist mostly of financial items and special education matters that are received on a regular basis, and can be acted upon in a single motion.

    Approval of the following items:

    A. Agenda and Any Additions to the Agenda for January 22, 2019        

    B. Minutes from the Special Meeting held on December 4, 2018   Minutes from 12/04/18

    C. Minutes from the Regular Meeting held on December 18, 2018   Minutes from 12/18/18 

    D. Minutes from the Special Meeting held on January 8, 2019   Minutes from 01/08/19

    E. Internal Claims Auditor Report   Internal Claims Auditor Report

    F. Summary Treasurer’s Report for December 2018   Summary Treasurer's Report

    G.  Treasurer’s Report for December 2018   Treasurer's Report

    H. Executive Summary for December 2018   Executive Summary

    I. Revenues/expenditures by Month  Revenues/expenditures by Month

    J.  Extra-classroom Treasurer’s Report for December 2018   Exra-classroom Treasurer's Report 

    K.  Committee on Preschool Special Education and Committee on Special Education (CSE) Report:  (Exhibit #10)                                                                                                                             

    Initial Review 2
    Program Review 5
    Annual Review 0
    Reevaluation (Triennial) 0
    Administrative Transfer 2
    Preschool 5
    504 Review 8
    504 Initial  1
    Amendment w/o Meeting Held 0

    L.    Updated List of Substitute and Supervisory Personnel   (Exhibit #11)

    In order for someone to be employed by the district, they need to be approved by the Board of Education.  Most have contracts either collectively or individually; however, there are other cases.  This master list allows the Board to see the many different people that are approved, mostly as substitutes, chaperones, and EMTs etc., and it gets updated from time to time.

    7. COMMITTEE/LIAISON REPORTS

    Board members serve on committees, or are liaisons to groups, in addition their regular board service.  This is an opportunity for board members to share information related to the committees on which they serve or the group to which they are assigned.

    A. Committees

    1. Policy Committee – Tim Thomas

    B. Liaisons

    1. CCSD Foundation – Luke Perry

    8. NEW BUSINESS

    A. Policy (second reading and adoption)

    The policy committee meets on the regular basis and reviews existing policies and updated that are needed due to changes in laws and regulations. There is detailed information regarding any recommendation and there is also an input form for anyone that would like to make comments regarding any of the recommendations. Comments can also be made at a board meetings. Here is a link to the Policy Committee Web Page

    1. BE IT RESOLVED that draft policy #4770, Graduation Requirements, be adopted.   Draft Policy #4770

        NOTE: This is the second reading and adoption.

    2. BE IT RESOLVED that draft policy #4772, Graduation Ceremonies, be adopted.   Draft Policy #4772

        NOTE: This is the second reading and adoption.

    3. BE IT RESOLVED that draft policy #4773, Diploma and Credential Options, be adopted.   Draft Policy #4773

        NOTE: This is the second reading and adoption.

    4. BE IT RESOLVED that draft policy #6700, Purchasing, be adopted.   Draft Policy #6700

        NOTE: This is the second reading and adoption

    B. Policy (first reading)

    1. BE IT RESOLVED that draft policy #5225, Student Personal Expression, be adopted.   Draft Policy #5225

        NOTE: This is the first reading.


    The following items C, D, E, and F are the approvals of the bids we received for the capital project work...yes, we did do this on January 8; however, we forgot to add the "alternates" on a few of the totals, so this will ensure we have officially approved the correct totals.

    C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the Contract for Site Work for Capital Project 2018 at Clinton Central School be awarded to CNY Construction for the amount of $737,000 in accordance with Policy #6700, contingent upon the submission of the appropriate and acceptable bonds and insurances as required by the Contract Documents.    Bid Summary Letter
    NOTE: This is an adjustment to the bid award approved at the meeting held on 1/8/19. The adjusted total includes alternates.

    D. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the Contract for General Construction for the Capital Project 2018 at Clinton Central School be awarded to Richard E. Alexander Co, Inc. for the amount of $4,245,240, in accordance with Policy #6700, contingent upon the submission of the appropriate and acceptable bonds and insurances as required by the Contract Documents.   Bid Summary Letter
    NOTE: This is an adjustment to the bid award approved at the meeting held on 1/8/19. The adjusted total includes alternates.                                                                                                                  

    E. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the Contract for Mechanical Construction (HVAC) for Capital Project 2018 at Clinton Central School be awarded to H. J. Brandeles Corporation for the amount of $1,330,000, in accordance with Policy #6700, contingent upon the submission of the appropriate and acceptable bonds and insurances as required by the Contract Documents.   Bid Summary Letter
    NOTE: This is an adjustment to the bid award approved at the meeting held on 1/8/19. The adjusted total includes alternates.

    F. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the Contract for Electrical Work for Capital Project 2018 at Clinton Central School be awarded to Oneida Electrical Contractors for the amount of $4,776,376, in accordance with Policy #6700, contingent upon the submission of the appropriate and acceptable bonds and insurances as required by the Contract Documents.   Bid Summary Letter
    NOTE: This is an adjustment to the bid award approved at the meeting held on 1/8/19. The adjusted total includes alternates.


    G. BE IT RESOLVED that the Board of Education accepts a donation of $10,500 from Hamilton College Town Gown fund to be used to purchase a Google Expedition Virtual Reality Kit and related professional development.   Town Gown Donation   

    Revenue Distribution

     $10,500          A.2705 (Gifts and Donations)

    Budgetary Distribution         

    $10,500          A.2630.490.00.0000 (Computer Assisted BOCES Services)  

    We are so fortunate the Hamilton College continues to enrich our programs through funding provided by the Hamilton College Town Gown Fund.  Thanks to them, we will be able to use the latest technology related to virtual reality.          

    H. BE IT RESOLVED that the Board  of Education accepts a donation for the Elementary School’s Playground Project from Box Tops for Education:   Playground Donation

    $371.80          TA085 Playground

    I. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the agreement between the Clinton Central School District and Dr. Kevin Baughman & Associates, to provide Strategic Planning services at a cost of $8,670, be approved.   Strategic Plan Proposal                            

    The Board has had presentations and workshops developing district goals and long range plans.  One such plan is the Vision 2020 plan, which was developed back in 2014.  Dr. Baughman was the facilitator of the plan back then and we are contracting with him to help us measure our success.  We will use this information, anticipated this spring, to help us develop a Vision 2025 plan next fall.

    9. OTHER  

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the 2018-2021 Instructional Technology Plan, in accordance with part 100.12 of the Commissioners Regulations, be approved.   Technology Plan

    The Board has had multiple presentations of this plan as it was developed with the Teechnology Committee and approved by the State Education Department.

    10. PUBLIC TO BE HEARD

    Please note that this is a meeting in public, not a public meeting.  The Board will not be disccussing matters or answering questions during the meeting.  This is part of the Board's guidelines and protocols, so please do not be upset if your questions are not answered.  Rest assured that the Board is listening and cares about your comments.  In addition, please know that you are also welcome to contact Superintendent Dr. Grimm at any time for information and answers to any of your questions.

    11. PERSONNEL

    A. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the creation of the position of Athletic Site Supervisor, to be compensated as per the attached description, be approved.   (Exhibit #22)

     This was presented and discussed in detail at the last meeting.  We have been using employees to assist with the supervision of athletic events for the past couple of years under the category of "chaperones", which is listed as an extra duty assignment in the teacher's contract.  Non union members can also perform the function, but need to be approved separately by the Board of Education in order to authorize them to be paid.  We would like to create this position in order to give more responsibility for safety, set up, and other event related duties than would normally be assigned to a chaperone. In addition, through a site supervisor who is AED/CPR certified at our events, we ensure that there is someone, in addition to coaches, that meets the requirements for having such a certified person at all school events. Here is the final proposal:  Athletic Site Supervisor Proposal

    B. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following coaching appointments for the 2018-2019 school year, to be compensated in accordance with Article 14 of the CTA contract or other agreements/understandings between the District and CTA, be approved.   (Exhinit #23)

    The golf positions were posted and we are excited to have coaches interested in assisting with the program that can hopefully grow more interest for girls in addition to providing the level of instruction needed to be successfull.

    Hilary Lopata Boys Varsity Golf Asst. Co-coach $801.94
    Pat  Monaghan Boys Varsity Golf Asst. Co-coach $801.94
    Dan Bankert Boys Modified Basketball Volunteer  

              
    C. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following co-curricular appointments for the 2018-2019 school year, to be compensated in accordance with Article 15 of the CTA contract, be approved:     

    These appointments were made by the superintendent two weeks ago as an emergency appointment in order to allow them to start work on January 7, 2019.  This is the official appointment by the Board of Education.

    Bonnie Hibbard High School Musical Rehearsal/Pit  Pianist $960.52
    Jake Meiss High School Musical Choreographer $2,004.85
    Kelly Landry High School Musical Asst. Director/Production Asst. Budget

     
    D. BE IT RESOLVED that, upon the recommendation of the Superintendent of Schools, the following placement be approved:  (Exhibit #24)

    1. Ashley Lynch intern under the supervision of itinerant ESL teacher Nicole Roberts through the OHM BOCES Regional Program for Excellence.

    2. Eh Shee Wah and Paw Wah, interns under the supervision of ELL teacher Denise Toia-Kramer.                                                    

    E. BE IT Resolved that, upon the recommendation of the Superintendent of Schools, the appointment of Andrew Bankert to the position of long-term substitute LOTE teacher to be compensated at Step1MA, in accordance with the current CTA agreement, beginning approximately February 7, 2019 through April 4, 2019, be approved.   (Exhibit #25)

    NOTE: Mr. Bankert, retired Clinton teacher, will be fulfilling the duties of Andrea Hogan who will be on family care leave.

    12. QUESTIONS BY THE BOARD OF EDUCATION

    13.  EXECUTIVE SESSION AND ADJOURNMENT

    Such sessions are usually held at the end of the meeting; however, there are a few items that the board will be briefed on in private before they act. This should take approximately 10-15 minutes.

    14.  COMING EVENTS

    Date Event Time and Location
    Jan. 22-25, 2019 Regents Exams  
    January 26, 2019 Science Olympiad at LeMoyne  
    February 2, 2019 Mathcounts Regional Competition  
    February 6, 2019 Sports Boosters Meeting 7:00pm, District Meeting Room
      General PTA Meeting 7:00pm, Secondary Media Center
    February 8, 2019 Middle School Valentine's Day Dance 7:00pm - 9:00pm
    February 15, 2019 Half Day for Students  
      Half Day Staff Development  
    February 18, 2019 President's Day School Closed
    February 19-22, 2019 Mid-winter Recess No Classes
    February 26, 2019 Board of Education Meeting 5:30pm, Secondary Media Center
    February 27, 2019 CCSD Foundation Meeting 6:30pm, Secondary Media Center
    March 1, 2019 Bus Safety Drill  
      Elementary School Science Fair  
    March 2, 2019 Middle School Science Fair 8:00am - Noon
    March 4, 2019 Senior Citizens High Musical Performance 2:00pm, Theater
    March 5, 2019 Sports Boosters Meeting 7:00pm, Secondary Media Center
    March 7-9, 2019 High School Musical 7:30pm, Theater
    March 12, 2019 Board of Education Meeting 5:30pm, Secondary Media Center
    March 13, 2019 National Honor Society Induction 7:00pm, Theater
    March 15, 2019 Superintendent's Conference Day No Classes
    March 15 & 16, 2019 Jr. High All-county Music Festival Westmoreland CSD