• CLINTON CENTRAL SCHOOL DISTRICT
    ORGANIZATIONAL MEETING
    JULY 14, 2015

    Secondary Media Center
    7:00 PM

    1. CALL TO ORDER

    The Clerk of the Board will assume the chair until a President is selected.

    2. PLEDGE OF ALLEGIANCE

    3. READING OF MISSION STATEMENT

    Clinton Central School proudly educates and empowers students to realize their potential and become thoughtful, contributing members of society.

    4. ELECTION OF OFFICERS

    A. Election of President of the Board

    1. Move to open nominations for the position of President
    2. Accept nominations
    3. Move to close nominations
    4. Election
    5. Oath of Office
    (President assumes chair.)

    B. Election of Vice President

    1. Move to open nominations for the position of Vice President
    2. Accept nominations
    3. Move to close nominations
    4. Election
    5. Oath of Office

    5. APPOINTMENT OF OFFICERS

    A. CLERK OF THE BOARD

    BE IT RESOLVED, the Board of Education hereby appoints that Ms. Julia Scranton as District Clerk at a stipend of $5000 annually to serve at the pleasure of the Board.

    B. DISTRICT TREASURER

    BE IT RESOLVED, that the Board of Education hereby appoints Mr. Joseph Barretta as District Treasurer at a salary of $17,304 to serve at the pleasure of the Board and authorizes the District Treasurer to sign checks for payroll, trust and agency, general fund capital, federal and cafeteria fund.

    C. TAX COLLECTOR

    BE IT RESOLVED, that the Board of Education hereby appoints NBT Bank as Tax Collecting Agency for the following towns Kirkland, Paris, Marshall, Vernon, New Hartford, and Westmoreland in the Clinton Central School District during the 2015-2016 school year.

    D. BOARD’S INTERNAL CLAIMS AUDITOR (DELEGATE FOR EXPENSE REVIEW)

    BE IT RESOLVED, that the Board of Education hereby appoints Ms. Linda Voce as Internal Claims Auditor (Delegate for Expense Review) at a stipend of $5400 annually to serve at the pleasure of the Board.

    6. OTHER APPOINTMENTS

    A. INDEPENDENT AUDITOR

    BE IT RESOLVED, that the Board of Education appoints D’Arcangelo & Co., LLC as Independent Auditors for the Clinton Central School District for the 2015-2016 school year.

    B. EXTRA-ACTIVITIES FUND TREASURER

    BE IT RESOLVED, that upon the recommendation of the Superintendent, Mrs. Linda Thomas be appointed Extra-Activities Fund Treasurer for the 2015-2016 school year.

    C. SCHOOL ATTORNEY

    BE IT RESOLVED that the Board of Education appoints Bond, Schoeneck & King PLLC as special counsel for the Clinton Central School District as needed for the 2015-2016 school year.

    BE IT RESOLVED THAT THE Board of Education appoints Hancock, Estabrook, LLP as special counsel for the Clinton Central School District as needed for the 2015-2016 school year.

    BE IT RESOLVED that the Board of Education appoints Ferrara Fiorenza PC as special counsel for the Clinton Central School District as needed for the 2015-2016 school year.

    BE IT RESOLVED that the Board of Education appoints Getnick Livingston Atkinson & Priore, LLP as special counsel for the Clinton Central School District as needed for the 2015-2016 school year.

    D. SCHOOL PHYSICIAN

    BE IT RESOLVED that, upon the recommendation of the Superintendent, Dr. Christopher Alinea be appointed as School Physician for the 2015-2016 school year.

    E. ASBESTOS DESIGNEE

    BE IT RESOLVED that, upon the recommendation of the Superintendent, Mr. Brad Preston be appointed Asbestos Designee for the 2015-2016 school year.

    F. CHEMICAL HYGIENE OFFICER

    BE IT RESOLVED that, upon the recommendation of the Superintendent, Mr. Brad Preston be appointed Chemical Hygiene Officer for the 2015-2016 school year.

    G. PURCHASING AGENT

    BE IT RESOLVED that the Board of Education appoints Mr. Joseph Barretta as the Purchasing Agent for the Clinton Central School District to serve at the pleasure of the Board.

    H. HIPAA COORDINATOR

    BE IT RESOLVED that, upon the recommendation of the Superintendent, Ms. Cynthia Smiegal be appointed HIPAA Coordinator for the 2015-2016 school year.

    I. MEDICAID COMPLIANCE OFFICER

    BE IT RESOLVED that Mr. Joseph Barretta be appointed as Medicaid Compliance Officer for the 2015-2016 school year.

    J. MEDICARE PART D AUTHORIZED REPRESENTATIVE

    BE IT RESOLVED that Mr. Joseph Barretta be appointed as Medicare Part D Authorized Representative for the 2015-2016 school year.

    K. TITLE VI AND IX COMPLIANCE OFFICER(S)

    BE IT RESOLVED that, upon the recommendation of the Superintendent, Mr. Matthew Lee and Mrs. Kathleen Fonda be appointed as Title VI and Title IX Compliance officers for the 2015-2016 school year.

    L. DISABILITIES SECTION 504 AND TITLE II COMPLIANCE OFFICER

    BE IT RESOLVED that, upon the recommendation of Superintendent, Ms. Kathy Fonda be appointed as Disabilities Section 504 and Title II Compliance officer for the 2015-2016 school year.

    M. RECORDS MANAGEMENT OFFICER

    BE IT RESOLVED that Mr. Joseph Barretta be appointed as Records Management Officer for the 2015-2016 school year.

    N. RECORD ACCESS OFFICER

    BE IT RESOLVED that Ms. Julia Scranton be appointed as Records Access Officer for the 2015-2016 school year.

    O. LEAD EVALUATOR

    WHEREAS, evidence exists that Mr. Steven Marcus, Mr. Matthew Lee, Mr. Shaun Carney and Mrs. Kathleen Fonda have completed training which meets the requirements of 8 NYCRR 30-2.9 and the Clinton Central School District Annual Performance Professional Review Plan for certification as a Lead Evaluators of teachers, therefore

    BE IT RESOLVED that, upon the recommendation of the Superintendent, Mr. Steven Marcus, Mr. Matthew Lee, Mr. Shaun Carney and Ms. Kathleen Fonda be certified as Lead Evaluators of teachers.

    P. LEAD EVALUATOR

    WHEREAS, evidence exists that Dr. Stephen Grimm has completed training which meets the requirements of 8 NYCRR 30-2.9 and the Clinton Central School District Annual Performance Professional Review Plan for certification as a Lead Evaluator of teachers/principals, therefore

    BE IT RESOLVED that Dr. Stephen Grimm be certified as Lead Evaluator of teachers/principals.

    Q. FINANCIAL ADVISORS

    BE IT RESOLVED that the Board of Education hereby appoints Bernard P. Donegan, Inc. as Financial Advisors for 2015-2016.

    7. DESIGNATIONS

    A. OFFICIAL NEWSPAPERS

    BE IT RESOLVED that the Clinton Courier and the Utica Observer-Dispatch be hereby designated as the official newspapers for the school district for the 2015-2016 school year.

    B. BANK DEPOSITORIES

    BE IT RESOLVED that NBT Bank be designated as the official banks for financial services for the 2015-2016 school year.

    C. MEETING DATES AND TIMES

    BE IT RESOLVED that the regular meetings of the Board to be held on the fourth Tuesday of each month, unless otherwise indicated, in the Secondary Media Center at 7:00 PM.

       
    8. AUTHORIZATIONS

    A. CERTIFICATION OF PAYROLL

    BE IT RESOLVED that Dr. Stephen L. Grimm, Superintendent, is authorized to Certify Payroll for the 2015-2016 school year.

    B. CUSTODIAN OF PETTY CASH

    BE IT RESOLVED that, upon the recommendation of the Superintendent, the following be appointed Custodians of Petty Cash for the designated locations and amounts for the 2015-2016 school year:

    Business Office Joseph Barretta $100
    High School Office Matthew Lee $100
    Middle School Office Shaun Carney $100
    Elementary Office Steven Marcus $100 until 8/31/2015
    Elementary Office Ellen Leuthauser $100 as of 9/1/2015

    C. CONFERENCE, WORKSHOP, CONVENTIONS ATTENDANCE

    BE IT RESOLVED that the Superintendent be authorized to approve attendance at conferences, workshops and conventions as per the 2015-2016 budget.

    D. AUTHORIZED SIGNATURE ON CHECKS

    BE IT RESOLVED that the District Treasurer be authorized to sign all checks using a facsimile signature for 2015-2016.

    E. BUDGET TRANFER AUTHORIZATION

    BE IT RESOLVED, that the Superintendent, or his/her designee, be authorized to approve all budget transfers under the amount of $5000.

    F. GRANTS IN AID APPLICATIONS

    BE IT RESOLVED that the Board of Education authorizes the Superintendent to file grant applications for Federal and State Funds for 2015-2016.

    G. CHANGE ORDERS

    BE IT RESOLVED that the Board of Education delegates authority to approve change orders up to $30,000, which are reasonably necessary to the proper progress and administration of ongoing construction projects and which are within the general scope of the referendum, to the Superintendent of Schools or his designee. All change orders must be ultimately approved by the Board of Education.

    9. OFFICIAL UNDERTAKINGS

    A. COMMERCIAL CRIME INSURANCE APPROVAL

    BE IT RESOLVED, that the Board of Education provide commercial crime insurance for the positions listed below for 2015-2016 as follows:

    Tax Collector ($1 million)
    District Treasurer ($1 million)
    Extra Classroom Central Treasurer ($1 million)
    Business Manager ($200,000)
    Internal Claims Auditor ($1 million)

    B. LOANS FROM THE GENERAL FUND

    BE IT RESOLVED that the Board of Education hereby authorizes the District Treasurer to loan from the General Fund to the Federal Fund, the Capital Fund, and the Cafeteria Fund only such sums as are necessary to pay the then current payrolls and warrants until revenues are received from the respective funds for 2015-2016.

    C. INVESTMENT OF FUNDS

    BE IT RESOLVED that the Board of Education hereby authorizes the District Treasurer to invest school district monies in accordance with Section 1604-A and 1723-A of the Education Law and other pertinent regulations for 2015-2016.
     
    10. OTHER DESIGNATIONS


    A. LOCAL ADVISORY COUNCIL

    BE IT RESOLVED that the BOCES Advisory Council for Occupational Education be designated as the Occupational Education Advisory Council for Clinton Central School District for the 2015-2016 school year.

    B. REPRESENTATIVE TO THE EXECUTIVE COMMITTEE OF ONEIDA-HERKIMER-MADISON SCHOOL BOARD INSTITUTE

    BE IT RESOLVED that _________________________________ be appointed as the Board’s representative to the Executive Committee of the Oneida-Herkimer-Madison School Boards Institute.

    C. COMMITTEE ON PRESCHOOL SPECIAL EDUCATION

    BE IT RESOLVED that upon the recommendation of the Superintendent, the following people be approved to serve as members of the Committee on Preschool Special Education for the school year 2015-2016:

    Chairperson: Kathy Fonda
    An evaluator of the child: On a case by case basis
    A Representative of Oneida County:
    Parent of the Child
    Student (whenever appropriate)
    (TBA by Oneida County)

    D. COMMITTEE ON SPECIAL EDUCATION

    BE IT RESOLVED that upon the recommendation of the Superintendent, the following people be approved to serve as members of the Committee on Special Education for the school year 2015-2016.

    Chairperson: Kathy Fonda
    School Psychologist: Catarina Kernan
    School Physician: Dr. Christopher Alinea (Slocum Dickson)
    Teacher of Referred Student: On a case-by-case basis
    Special Education Teacher or Related Service Provider: On a case-by-case basis

    Education Administrators: Matthew Lee, Shaun Carney, Steven Marcus (through August 31, 2015), Ellen Leuthauser (as of September 1, 2015) , on a case-by-case basis for students in their respective buildings.
    Parent of the Child
    Student (whenever appropriate)

    E. CHAIRPERSONS OF THE SUBCOMMITTEE

    BE IT RESOLVED that, upon the recommendation of the Superintendent, the following professional staff be appointed as Chairpersons to the Subcommittee on Special Education for the 2015-2016 school year.

    Monica Moshier
    Lori Smith

    F. SUBCOMMITTEE ON PRESCHOOL SPECIAL EDUCATION

    BE IT RESOLVED that, upon the recommendation of the Superintendent, subcommittees on Preschool Special Education be composed of the following:

    • Parent of the child.
    • At least one regular education teacher of such child (if the child is, or may be, participating in the regular education environment).
    • At least one special education teacher, or where appropriate, at least one special education provider (i.e., related service provider) of such child.
    • At the discretion of the parent, other individuals who have knowledge or special expertise regarding the child, including related service personnel as appropriate.
    • Whenever appropriate the child with a disability.
    • For a child in transition from the early intervention program and services (Infant and Toddler Programs), the appropriate licensed or certified professional from the Department of Health’s Early Intervention Program. This professional must attend all meetings of the CPSE conducted prior to the child’s initial receipt of services.

    G. SUBCOMMITTEE ON SPECIAL EDUCATION

    BE IT RESOLVED that, upon the recommendation of the Superintendent, subcommittees on Special Education be composed of the following:

    • The parent of the child.
    • At least one regular education teacher of the child (if the child is, or may be participating in the regular education environment).
    • At least one special education, or where appropriate, at least one special education provider (i.e., related service provider) for the child.
    • Committee on Special Education Chairperson, Subcommittee on Special Education Chairperson or Building Administrator.
    • At the discretion of the Parent, other individuals who have knowledge or special expertise regarding the child, including related services personnel as appropriate.
    • Whenever appropriate the student with the disability.
    • A school psychologist, whenever a new psychological evaluation is reviewed or a change to program option with a more intensive staff/student ration, as set forth in section 200.6(f)(4) of the Regulations of the Commissioner, is considered.

    H. IMPARTIAL HEARING OFFICERS

    BE IT RESOLVED that the listing of impartial hearing officers as maintained by the Impartial Hearing Reporting system (IHRS) and the New York State Education Department be approved.

    I. DCMO BOCES HEALTH CONSORTIUM VOTING DELEGATE

    BE IT RESOLVED that Dr. Stephen L. Grimm, Superintendent, be appointed the voting delegate to the Delaware-Chenango-Madison-Otsego (DCMO) BOCES School Health Consortium, effective July 1, 2015.

    J. WIRE TRANSFERS

    BE IT RESOLVED that the District Treasurer is authorized to execute wire transfers of District Funds.

    K. AUTHORIZATION FOR COOPERATIVE BIDDING

    Whereas, it is the plan of a number of public school districts in Oneida, Herkimer and Madison Counties, New York to bid jointly for school supplies, equipment, food products, etc.; and whereas the Board of Education is so desirous of participating with other school districts in Oneida, Herkimer and Madison Counties in the joint bidding of the commodities mentioned above as authorized by General Municipal Law, Section 119-0; and whereas the Board of Cooperative Educational Services wishes to appoint a committee to assume the responsibility for drafting of specifications, advertising for bids, accepting and opening bids, tabulating bids, reporting the results to the Board of Education and making recommendations thereon; now therefore, the Clinton Central School Board of Education hereby appoints the Regional Committee of Business Officials to represent it in all matters related above, and further the Board authorized the above-mentioned committee to represent it in all matters entering into a contract for the purchase of the above mentioned commodities; and further the Board agrees to assume its equitable share of the costs of the cooperative bidding; and finally the Board agrees (1) to abide by majority decisions of the participating districts on quality standards; (2) that unless all bids are rejected, it will comply with the recommendations of the committee; (3) that after award of the contract(s), it will conduct all negotiations directly with the successful bidder(s).

    L. BOARD POLICIES

    BE IT RESOLVED that the Board of Education reaffirms previously adopted policies for the 2015-2016 school year subject to the revision and amendments which may be adopted during the year.

    M. CELL PHONE, RADIO USE

    BE IT RESOLVED, that cell phones may be issued to people in the following positions:

    Superintendent
    Assistant Superintendent for Business
    Building Administrators
    Head Custodian
    Maintenance Department
    Bus Dispatcher
    Bus Drivers - for emergency use on extra driving trips.
    Theatre Manager
    O. MILEAGE RATE

    BE IT RESOLVED, to pay mileage at the current IRS rate for the 2015-2016 school year.


    Organizational agenda completed. Continue to Regular Meeting.